Personal Assistant

Recruits Management Consultancy; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment service provider in Dubai is seeking a Personal Assistant to support the Group CEO in their daily activities. The role includes managing the CEO's calendar, coordinating travel arrangements, and preparing meeting materials. The ideal candidate will have a Bachelor's degree in Business Administration, 3-5 years of related experience, and strong organizational as well as communication skills. Proficiency in Microsoft Office is essential, and the candidate must handle confidential information with discretion. The position offers an opportunity to engage in a dynamic workplace.

Qualifications

• 3-5 years of experience as a Personal Assistant or Executive Assistant to C-level executives.
• Experience in multiple industries including development and real estate.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage the CEO's calendar and schedule appointments.
• Coordinate travel arrangements for the CEO.
• Prepare meeting agendas and materials for the CEO.
• Act as point of contact between the CEO and stakeholders.
• Conduct research and compile reports for the CEO.
• Assist in planning and executing events.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Education

Bachelor's degree in Business Administration or a related field

Tools

Microsoft Office Suite

Calendar management tools

Project management software

Job description

Recruits Management Consultancy | Full time

Personal Assistant

Dubai, United Arab Emirates | Posted on 06/01/2023

Recruits Management Consultancy was established in 2005 in recognition of the need for high-quality, affordable staffing and management expertise to be more readily available to organizations in our chosen markets.

We are a leading recruitment service provider in Dubai and the UAE offering cutting-edge solutions to help businesses and individuals in an ever-strengthened world. RMC executive recruitment experience and resources can help ensure that you recruit the best candidates.

Above all, we make a difference in performing our clients and this leads to us having top levels of repeat business with our existing clients and many referrals from satisfied clients.

Job Description

Job Summary:

The company is a diversified worldwide conglomerate with businesses spanning Al development, RnD, software out staffing, bookkeeping, real estate, and other industries. We seek an ambitious, smart, and technologically advanced Personal Assistant to support our Group CEO in managing their day-to-day activities and facilitating efficient communication between the CEO and various stakeholders.

• Manage the CEO's calendar, including scheduling appointments, meetings, and events across different industries and time zones.
• Coordinate travel arrangements, including flights, accommodation, and transportation, for the CEO and other executives as needed.
• Prepare meeting agendas, materials, and presentations for the CEO, ensuring they are well-informed and prepared for all engagements.
• Act as the point of contact between the CEO, employees, clients, and other external partners, managing communication and information flow.
• Conduct research and compile reports on various industries, market trends, and business opportunities for the CEO's review.
• Assist with the planning and execution of multi-industry events and conferences.
• Manage ad-hoc projects and tasks as assigned by the CEO.

Requirements

• Bachelor's degree in Business Administration or a related field.
• At least 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives.
• Knowledge and experience working in multiple industries, including Al development, software out staffing, bookkeeping, and real estate.
• Strong organizational and time management skills, with the ability to multitask and prioritize competing demands.
• Excellent written and verbal communication skills, with the ability to interact professionally with various stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with calendar management tools, project management software, and communication platforms.
• Discretion in handling sensitive and confidential information.