Personal Assistant

Mackenzie Jones; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading event organizing company in the UAE is seeking a skilled Personal Assistant to provide comprehensive administrative support. The ideal candidate will possess a Bachelor's degree, be proficient in MS Office, and have 3–5 years of experience supporting senior executives. Key responsibilities include managing calendars, creating financial reports, and supporting the team with various tasks. Proficiency in Arabic is mandatory for this role, emphasizing the importance of effective communication in a fast-paced environment.

Qualifications

• 3–5 years of prior experience supporting Senior Management/Executives.
• Expert in multi-tasking, organizing, and prioritizing workload.
• Able to work independently with little or no supervision.

Responsibilities

• Support the team and assigned VP’s in administrative activities.
• Manage heavy calendar management for complex meetings.
• Create financial and statistical tools using spreadsheets.

Skills

MS Office proficiency

Arabic speaking

Organizational skills

Time management

Communication skills

Education

Bachelor's degree

Job description

Over the years my client has worked across all sectors of the live entertainment industry and is immensely proud of their achievements as one of the UAE’s leading event organizers. They always look forward, and are constantly challenging themselves to find new talent, new formats, and new experiences for the passionate public.

Responsibilities

• Support the team and especially assigned VP’s in all administrative activities
• Record, type and check various documents
• Create financial and statistical tools and reports using spreadsheets
• Manage, organise and update relevant data using database applications
• Arrange office supplies and equipment
• Arrange domestic and international courier services
• Coordinate and remind team of tasks on a day to day, weekly and monthly basis
• Analyze and interpret statistics and other data and produce relevant reports
• Research and investigate information to enable strategic decision-making by others
• Arrange and participate in meetings, conferences and project team activities
• Assist the assigned Head of Department on all assigned work
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as clients, to coordinate a variety of complex executive meetings

The role of Personal Assistant is to handle a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting diverse people and programs. The ability to interact with staff (at all levels) in the fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial to this role. Expert level of written and verbal communication skills, strong decision making ability and attention to details are equally important.

Qualifications

• Hold a bachelor degree and be highly proficient in MS Office (Word, Excel & PowerPoint)
• Have 3‑5 years of prior experience supporting Senior Management/Executives
• Be an expert in multi‑tasking, organizing and prioritizing workload/time management
• Demonstrate a high level of integrity and professionalism, be energetic, a team player and work well within a fast paced environment
• MUST be Arabic speaking

About The Company

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.