Personal Assistant – Temporary

Mackenzie Jones; Dubai; On-site; AED 223,000 - 379,000; Full time

Job summary

Mackenzie Jones Middle East is seeking an extremely professional and experienced Receptionist/Executive Assistant to support the Chief Finance Officer. The role involves maintaining a demanding schedule, handling confidential information, and representing the company in interactions with internal and external contacts.

You will coordinate meetings, arrange travel, prepare proposals and correspondence, and provide production support with PowerPoint materials in collaboration with the Visual

Qualifications

• Experience supporting senior executives in a corporate setting.
• Ability to manage complex calendars and travel itineraries with discretion.
• Strong written and verbal communication, professional conduct.

Responsibilities

• Manage and maintain executive calendar and travel requirements.
• Develop relationships with internal staff and external clients to support scheduling.
• Prepare weekly timesheets, expense reports and client correspondence.
• Provide production support including PowerPoint presentations and proofreading.
• Coordinate meetings, circulate agendas and minutes, and provide back-up support to other EAs.

Skills

Executive support

Calendar management

Travel planning

PowerPoint

Discretion

Tools

PowerPoint

Job description

For this very well-respected and highly visible group of companies, we are seeking an extremely professional and experienced Receptionist. A market leader in the region. My client is one of the UAE’s leading holding companies with interests in financial, industrial, property development, general trading and oil & gas sectors and they pride themselves on the excellent working environment they provide for their employees.
The role will provide executive support to the Chief Finance Officer- taking full responsibility for the maintenance of a demanding schedule. You will also represent the company to all internal and external contacts in a manner consistent with the company’s value statement. The level of support required is to an exceptional standard and will include:

• Managing and maintaining complex calendar and travel requirements
• Developing working relationships with internal staff and external clients and assisting their assistants to facilitate the flow of information and scheduling process
• Preparing weekly timesheets and expense reports
• Prepare client proposals, letters, memoranda and all correspondence
• Provide production support, including PowerPoint presentations, proofreading, editing, copying and book binding in cooperation with the Visual Services Department
• Coordinate meetings, arrange conference bridges and prepare and circulate meeting agendas and materials; attend and minute meetings.
• Provide full administrative support and back up assistance to other Executive Assistants as and when required

The role requires a strong service orientation and candidates will be expected to display a maturity and flexibility to work both independently and in cooperation with others, coupled with a high level of self-motivation and initiative. Additionally, it is paramount that the highest levels of internal and external confidentiality are respected at all times

Candidates will be highly organized and have the ability to anticipate alternate solutions and to always be prepared with contingency plans as required in a calm and efficient manner. In a word, we are seeking the super PA, who will have the ability to multi task on a variety of projects and one who will also understand the importance of deadlines and achieving strategic goals.
To be considered for the role you must come from a background working within a corporate, professional services company.

About The Company

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.

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