Personal Assistant

Confidential; Dubai; On-site; AED 95,000 - 156,000; Full time

Job summary

Confidential in Dubai seeks a highly organized Personal Assistant to support senior management in a fast-paced FMCG environment. You will organize documents, manage travel and personal bookings, and act as a liaison across departments to ensure smooth operations and successful projects.

This role offers exposure to diverse business areas and opportunities to grow professionally with mentoring from experienced professionals in the organization.

Qualifications

• Strong organizational skills to manage multiple tasks and priorities.
• Excellent verbal and written communication with stakeholders.
• Proficiency in Microsoft Office and related project management tools.

Responsibilities

• Prepare and organize documents, reports, and presentations using appropriate software.
• Coordinate personal bookings, travel, and lifestyle arrangements as needed.
• Serve as liaison between departments to drive collaboration and project success.
• Arrange travel, flights, accommodations, and adhere to policies and budgets.
• Monitor emails and respond promptly, prioritizing urgent matters.
• Assist in planning and executing company events and meetings with logistics.
• Conduct research and compile data to inform decisions and strategy.
• Maintain organized physical and digital filing systems for easy access.
• Support onboarding for new employees and help them adapt to culture and procedures.

Skills

Organizational skills

Verbal and written communication

MS Office proficiency

Independent and team collaboration

Time management

Attention to detail

Problem solving

Tools

Project management tools

Job description

We are seeking a highly organized and proactive Personal Assistant to join our dynamic team in the fast-paced FMCG industry in Dubai. This role is ideal for individuals who thrive in a challenging environment and are looking to advance their careers while making a significant impact within the organization.

As a Personal Assistant, you will play a pivotal role in supporting senior management, ensuring that operations run smoothly and efficiently. Your contributions will be essential in enhancing productivity and fostering a collaborative work culture.

In this position, you will have the opportunity to develop your professional skills and gain exposure to various aspects of the business. The FMCG sector is vibrant and ever evolving, providing an excellent platform for career growth. You will work closely with experienced professionals who are dedicated to mentoring and supporting your development.

1. Prepare and organize documents, reports, and presentations, utilizing software tools to enhance clarity and effectiveness in communication.
2. Manage all Personal Bookings, Travel Management and as well lifestyle bookings, sometimes travel is required as well.
3. Act as a liaison between departments, facilitating communication and collaboration to drive project success and meet organizational goals.
4. Manage travel arrangements, including booking flights and accommodations, while ensuring compliance with company policies and budget constraints.
5. Monitor and respond to emails and other correspondence promptly, prioritizing urgent matters to maintain workflow continuity.
6. Assist in the planning and execution of company events and meetings, ensuring all logistical details are handled efficiently for a seamless experience.
7. Conduct research and compile data for various projects, providing insights that support decision-making and strategic planning.
8. Maintain an organized filing system, both physical and digital, to ensure easy access to important documents and information.
9. Support the onboarding process for new employees, helping them acclimate to the company culture and procedures effectively.

Skills

• Exceptional organizational skills to manage multiple tasks and priorities effectively.
• Strong verbal and written communication skills for clear interaction with stakeholders.
• Proficiency in office software, including Microsoft Office Suite and project management tools.
• Ability to work independently and collaboratively within a team environment.
• Time management skills to meet deadlines and maintain productivity.
• Attention to detail to ensure accuracy in documentation and reporting.
• Problem-solving skills to navigate challenges and provide solutions efficiently.