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Mackenzie Jones Limited; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

Mackenzie Jones Middle East is seeking a Project Coordinator to support the project delivery of live events in the UAE. You will assist the project team with planning, execution and reconciliation, ensuring deadlines and budgets are met.

You will manage suppliers, handle administration, monitor timelines and report progress to the Senior Project Manager. Strong communication and organizational skills are essential, with prior events experience preferred.

Qualifications

• Strong administrative skills and attention to detail.
• Experience supporting project delivery in events or live productions.

Responsibilities

• Support the Projects team in executing event-related operations.
• Provide administration support to the project manager.
• Monitor timelines, budgets and contracts; report progress to Senior Project Manager.
• Coordinate logistical planning and on-day event execution.
• Liaise with suppliers and consultants; manage pre-qualification processes.

Skills

Administrative skills

Event coordination

Budget reporting

Job description

Over the years my client has worked across all sectors of the live entertainment industry and is immensely proud of their achievements as one of the UAE’s leading event organizers. They always look forward, and are constantly challenging themselves to find new talent, new formats, and new experiences for the passionate public.

The role of Project Coordinator is to assist the Project team in the planning, execution and reconciliation of projects/events according to strict deadlines and within budget. The primary focus is to provide efficient and effective administration support to the project delivery of the event. This person is responsible for managing suppliers, administration duties, reporting progress to Senior Project Manager and team at regular intervals.

Role responsibilities & duties

• Supporting the Projects team in the execution of all event-related operations
• Administration support to the senior or project manager
• Distribute, manage, monitor and report timelines and assist with internal budgets, contracts
• Coordinate logistical planning and execution on event day
• Liaise with all third party contracts consultants, suppliers etc
• Manage and administer the pre-qualification process for suppliers and consultants
• Communicate regularly any changes commercial, rider, deliverables, process to relevant departments
• Prepare the event manual covering all aspects of the project
• Contribute and provide assistance in developing a detailed and comprehensive project plan with associated communications documents for the project/event including detailed work breakdown structures addressing ticket pricing, timelines, deliverables, venue analysis, budgets, resource allocation, suppliers, legal obligations, staffing, marketing, risk assessment.

Suitable candidates for this role must have excellent administrative skills, ability to create, manipulate and utilize spreadsheets, word processing programs and proof read and review accurately. Good project management skills and in-depth understanding of the events industry. You will have strong oral and written communication skills and have a high degree of integrity and a high sense of personal and professional ethics. You must come from an Events background.

About The Company

Mackenzie Jones Middle East has decades of HR, Marketing, Finance & Accounting, Sales, Secretarial & Business Support, Management Consulting and Engineering recruitment expertise. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. It’s all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

We’re growing rapidly because people appreciate our honesty, commitment and results.

Areas of specialties we recruit for are: Human Resources, Finance & Accounting, Marketing, Sales, Secretarial & Business Support, Executive Search, Banking & Financial Services, Management Consulting and Engineering.

Beijing – Part-time work available, China