Ordering Assistant

ALFAHIM; Abu Dhabi Emirate; On-site; AED 60,000 - 90,000; Full time

Job summary

ALFAHIM seeks an inventory/order management professional to handle passenger cars ordering for Western Motors (Jeep, Fiat Passenger Cars and Ankai Bus). The role aims to ensure on-time deliveries and compliance with required specifications.

You will manage forecasting, logistics coordination, and admin tasks, updating Autoline with stock and generating daily retail and invoicing reports for stakeholders.

Qualifications

• 1–2 years of inventory/order management experience in automotive industry.
• Secondary School Certificate is required; Diploma preferred.
• Strong organizational and data accuracy skills.

Responsibilities

• Operations: prepare monthly roll out reports with forecasted orders and stock levels.
• Forecasting: analyze turnover, market trends, and selling targets to forecast next order quantity.
• Logistics: coordinate shipment processes and port clearance.
• Administration: ensure documentation, update data for closed sales, review price and margins.
• Autoline: keep stock visibility updated for sales team and management.
• Retail & Invoices Report: generate daily retail and invoicing updates for internal and external stakeholders.

Skills

Inventory management

Order management

Forecasting

Education

Secondary School Certificate

Diploma in business or mechanics

Tools

Autoline

Job description

Execution of passenger cars ordering process for Western Motors (Jeep, Fiat Passengers Cars and Ankai Bus) to ensure customers receive vehicles on time and in accordance with required parameter and specifications. Perform various sales administration activities to ensure smooth flow of operations.

Key Accountabilities

• Operations: Prepare monthly roll out reports (ROL) with forecasted order quantities and stock levels. Participate in order quantity negotiation meetings with the Regional sales manager, Chrysler along with sales supervisor, sales manager and general manager. Ensure timely and accurate completion of order placement process once approved by the management. Prepare and review final order sheet to ensure quantity and specifications compliance with the approved Order Planning and ROL reports before uploading any order to the Principal’s system.
• Forecasting: Prepare previous month’s stock turnover, current market trends, and department’s selling targets against stock in hand and in process to forecast next order quantity (order planning report).
• Logistics: Coordinate with all parties involved throughout the shipment receiving process to ensure the shipment is cleared on time to avoid any port penalties. Coordinate with finance department for marine insurance formalities and carriage & freight team to proceed with custom formalities.
• Administration: Coordinate with sales team for proper backup documents, obtain fleet account number for each customer, create and update data with each closed sale in order to claim fleet incentive/discounts. Update sales invoices in the system once the deal is approved by the management. Ensure document completeness, review price, discount level, profit margin details in compliance with the approved deal.
• Autoline: Continuouslyupdate the Autoline system with stocks upon receiving from port in order to give a clear stock visibility for sales team and management.
• Retail & Invoices Report: Generates retail reports (cars sold) and invoices on a day-to-day basis to provide updates to internal and external parties. i.e. Management and Principal.

Qualification

• Secondary School Education Certificate.
• Diploma in business, mechanical or equivalent is preferred.

Experience

• 1-2 years of minimum experience in inventory/order management within automotive industry.