Operations & Inventory Coordinator

Star Services; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

Star Services in the United Arab Emirates seeks an Operations & Inventory Coordinator to manage daily van movements, UAE domestic logistics, and inventory coordination across multiple sites. You will work closely with drivers, warehouses, and internal teams to ensure timely operations and accurate tracking.

The role emphasizes familiarity with UAE customs, strong coordination skills, and a proactive approach to using AI tools for productivity and digital improvements.

Qualifications

• 2–5 years of experience in operations, logistics, transportation, inventory or related field.
• Strong understanding of UAE domestic logistics and transportation requirements.
• Experience coordinating multiple vehicles and daily movements.
• Experience with warehouses, suppliers, transport companies and delivery teams.
• Basic understanding of UAE customs and clearance processes.
• Proficient in Excel / Google Sheets and operational trackers.
• Comfortable using AI tools like ChatGPT and similar productivity tools.
• Excellent communication, organization and follow-up skills.
• UAE driving license; Arabic language skills preferred.

Responsibilities

• Coordinate daily van and fleet movements across locations and sites.
• Plan vehicle movement, timings, routes, and driver assignments with trackers.
• Manage domestic logistics: pickups, deliveries, transfers between warehouses and sites.
• Coordinate with drivers, transport partners, and internal teams; resolve delays.
• Synchronize inbound/outbound inventory movements and warehouse activity.
• Support customs & clearance tasks and related documentation when needed.
• Leverage AI and digital tools to improve daily operations and reporting.
• Maintain ongoing internal coordination across Operations, drivers, and suppliers.

Skills

Logistics coordination

Fleet/vehicle coordination

Inventory coordination

UAE domestic logistics

Excel / Google Sheets

AI tools proficiency

Strong follow-up & communication

Arabic language preferred

Tools

Excel/Google Sheets

Job description

Location: UAE | Department: Operations | Employment Type: Full-Time | Reports To: Operations Lead / Operations Manager

Role Overview

We are looking for a highly organized and proactive Operations & Inventory Coordinator to manage day-to-day operational movements, domestic logistics, inventory coordination, and vehicle movements across the UAE. A significant part of this role involves planning and coordinating daily van movements between multiple locations, working closely with drivers and internal teams, and ensuring operational requirements are completed on time. The ideal candidate will have a strong understanding of UAE domestic logistics, excellent follow-up and coordination skills, basic knowledge of customs and clearance, and an interest in using AI and digital tools to improve operational efficiency.

Key Responsibilities

1. Daily Van & Fleet Movement Coordination

• Plan and coordinate daily movement of company vans between locations, warehouses, sites, and operational areas.
• Prepare daily vehicle movement plans based on operational requirements and priorities.
• Coordinate with drivers on locations, timings, routes, and assignments; track movements and ensure vans are available where required.
• Follow up with drivers throughout the day, resolve delays or changes, and reallocate vehicles based on changing priorities.
• Coordinate urgent/last-minute movement requirements and maintain trackers covering vehicle, driver, current location, destination, assignment, and status.

2. Domestic Logistics & Transportation

• Coordinate day-to-day domestic logistics requirements across the UAE.
• Arrange pickups, deliveries, transfers, and movement of goods between warehouses, sites, suppliers, and other locations.
• Develop a strong understanding of UAE transportation requirements, delivery processes, routes, timings, and operational constraints.
• Coordinate with drivers, transport companies, suppliers, warehouses, and internal teams; proactively follow up on delays or incomplete deliveries.
• Maintain PODs, delivery notes, and other logistics documentation and resolve day-to-day logistics issues.

3. Inventory & Warehouse Coordination

• Coordinate inbound and outbound inventory movements and maintain accurate records of receipts, dispatches, transfers, and returns.
• Coordinate with warehouse teams for receiving, picking, dispatch, and stock transfers.
• Support inventory reconciliation, investigate discrepancies, and ensure inventory movements are properly documented and traceable.

4. Customs & Clearance Support

• Coordinate with customs agents and freight forwarders when required.
• Maintain basic working knowledge of UAE customs and clearance procedures.
• Assist with invoices, packing lists, delivery orders, and shipment documentation; track shipments through clearance and follow up on pending documents or releases.
• Escalate customs issues to the relevant agent or Operations Lead.

5. AI & Digital Operations

• Use AI tools and digital applications to improve daily operational efficiency and reduce manual work.
• Use AI for movement schedules, operational updates, logistics data analysis, reports, summaries, and pending follow-ups.
• Maintain and improve digital trackers and identify repetitive tasks that can be automated or simplified using AI.
• Support the Operations Lead in developing more efficient, data-driven operating processes.

6. Internal Coordination & Follow-Up

• Act as a central coordination point between Operations, drivers, warehouses, sites, suppliers, and logistics partners.
• Maintain daily trackers for vehicle movements, deliveries, inventory transfers, shipments, and pending actions.
• Follow up continuously with stakeholders to ensure tasks are completed on time and prioritize movements according to daily requirements.
• Support urgent and ad-hoc operational requirements.

Required Skills & Experience

2–5 years of experience in operations, logistics, transportation, inventory, warehouse, or a related field.

Strong practical understanding of UAE domestic logistics and transportation requirements.

Experience coordinating multiple vehicles/drivers and daily movements is highly preferred.

Experience dealing with warehouses, suppliers, transport companies, and delivery teams.

Basic understanding of UAE customs and clearance processes.

Good knowledge of Microsoft Excel / Google Sheets and operational trackers.

Comfortable using AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar tools for productivity and operational problem-solving.

Strong communication, organization, and follow-up skills; able to manage multiple requests and changing priorities.

UAE driving license is a must; Arabic language skills are preferred.

Key Attributes

Highly organized and detail-oriented; excellent at follow-ups and closing pending tasks.

Proactive, responsive, and takes ownership from start to finish.

Quick to respond to changing operational requirements with strong problem-solving and coordination ability.

Comfortable working in a fast-paced, hands-on environment.

Technology-oriented and willing to adopt AI and digital tools to improve productivity.

Preferred Background

Candidates from UAE domestic logistics, fleet/transport coordination, distribution, warehousing, trading, field operations, construction/project logistics, or supply chain backgrounds are preferred.