Operations Coordinator ID - 35376

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

NADIA Recruitment & Management Consultants in Dubai is seeking an Operations Coordinator to prepare Bills of Lading, manage shipping documents, and support daily logistics operations. Experience with Letters of Credit (LC) and banking compliance is required.

You will coordinate with shipping lines, verify shipment details, maintain records, and liaise with customers, agents, and banks to ensure timely cargo movement in a fast-paced export environment.

Qualifications

• Solid knowledge of shipping documentation and B/L preparation.
• Experience in freight forwarding, logistics, or shipping operations.
• Experience handling export documentation under LC and banking compliance.
• Strong attention to detail and organizational skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office and shipping documentation systems.

Responsibilities

• Prepare and issue Bills of Lading (B/L) based on shipping instructions.
• Verify accuracy of shipment details including shipper, consignee, cargo, quantity, and ports.
• Ensure all B/L sets meet customer or bank requirements.
• Coordinate with shipping lines for B/L confirmation, amendments, and release.
• Prepare and review shipping documents including invoices, packing lists, and certificates.
• Ensure LC requirements are met when applicable.
• Maintain proper documentation records and filing systems.
• Coordinate with shipping lines and airlines regarding schedules.
• Monitor cargo movement from booking through delivery.
• Handle document corrections and amendments as needed.
• Liaise with customers, agents, and banks regarding documentation and shipment status.
• Provide updates on document dispatch and cargo movement.
• Ensure all documentation complies with international shipping regulations and company policies.

Skills

Bill of Lading

Shipping docs

Freight forwarding

Logistics ops

Letters of Credit

MS Office

Shipping systems

Attention to detail

Communication

Tools

Shipping documentation systems

MS Office

Job description

Job Summary:

The Operations Coordinator is responsible for preparing and processing Bills of Lading (B/L), managing shipping documentation, and supporting daily logistics operations. The role requires experience in handling documentation under Letters of Credit (LC) to ensure compliance with banking and international trade requirements.

Key Responsibilities:

• Prepare and issue Bills of Lading (B/L) based on shipping instructions.
• Verify the accuracy of shipment details including shipper, consignee, cargo description, quantity, and ports.
• Ensure all original and copy B/L sets are prepared according to customer or bank requirements.
• Coordinate with shipping lines for B/L confirmation, amendments, and release.
• Prepare and review shipping documents including commercial invoices, packing lists, and certificates.
• Ensure all documents comply with Letter of Credit (LC) requirements when applicable.
• Maintain proper documentation records and filing systems.
• Coordinate with shipping lines and airlines regarding shipment schedules.
• Monitor cargo movement from booking through delivery.
• Handle documentation corrections and amendments when required.
• Liaise with customers, agents, and banks regarding documentation and shipment status.
• Provide updates on document dispatch and cargo movement.
• Ensure all documentation complies with international shipping regulations and company policies.

Requirements:

• Solid knowledge of shipping documentation and Bill of Lading preparation.
• Experience in freight forwarding, logistics, or shipping operations.
• Practical experience handling export documentation under Letters of Credit (LC) and ensuring compliance with banking requirements.
• Strong attention to detail and organizational skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office and shipping documentation systems.