Operations And Admin Assistant

Mira Construction; Dubai; On-site; AED 78,000 - 117,000; Full time

Benefits offered by this job

Fixed salary

Visa sponsorship

Medical insurance

Annual paid leave

Modern office

Dynamic team

Career development

Job summary

Mira Construction in Dubai is seeking an Operations & Admin assistant to join our marketing team. This full-time on-site role runs Monday–Saturday, 9:00 AM–6:00 PM, with the office located in Dubai Hills or Al Barsha (Art of Living Mall).

You will handle administration, HR support, reporting, vendor coordination, and communications, with 1–2 years of related experience. English fluency is required; Russian is a big plus. Visa sponsorship and a modern, dynamic team are offered.

Qualifications

• 1–2 years of administrative support or related experience.
• Office-based role in Dubai Hills or Al Barsha.
• Fluency in English; Russian is a big plus.

Responsibilities

• Administration: ordering, activating, and tracking SIM cards; handling correspondence and courier deliveries; coordinating contracts; assisting management with errands.
• Reporting and record-keeping: maintaining internal reports and asset inventories; organizing documents.
• HR support: tracking leaves, onboarding future employees, and answering routine questions.
• Vendor management: sourcing local vendors, obtaining quotations, placing orders, and monitoring deadlines.
• Communications: managing work chats and maintaining communications with staff and vendors.

Skills

MS Office

Google Workspace

Communication

Organization

Multitasking

English

Russian

Tools

MS Office

Google Workspace

Job description

Job Description:

We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule:Monday-Saturday, 9:00 AM – 6:00 PM.Office located inDubai HillsorAl Barsha (Art of Living Mall).

Responsibilities

Administration

• Ordering, activating, and tracking SIM cards for employees
• Receiving, sending, and tracking correspondence and courier deliveries
• Preparing, coordinating, filing, and monitoring contract deadlines
• Handling management requests, including personal errands

Reporting and Record-Keeping

• Maintaining and updating internal reports
• Organizing and maintaining reporting documentation
• Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return

HR Support

• Tracking employee leave and maintaining leave records
• Tracking employee birthdays and organizing birthday greetings
• Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions

Vendor Management

• Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers
• Requesting quotations, placing orders, and monitoring deadlines and quality

Communications

• Managing and moderating work-related chats
• Maintaining timely communication with employees and vendors via messaging apps

• Location: Based in Dubai and comfortable working on-site 6/1. Experience working in the UAE preferred.
• Work experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar role.
• Fluent Russian is a big plus.
• English proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai.
• Strong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks.
• Effective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in person.
• Ownership and accountability: Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time.
• Multitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance.
• Confident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databases.
• Strong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries.
• Flexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management.

• Fixed salary
• Visa sponsorship
• Medical insurance
• Annual paid leave
• Modern office
• Dynamic, fast-growing, and collaborative team
• Professional growth and career development opportunities