Operations & Admin assistant

MIRA CONSTRUCTION L.L.C; Dubai; On-site; AED 50,000 - 80,000; Full time

Benefits offered by this job

Fixed salary

Visa sponsorship

Medical insurance

Annual paid leave

Modern office

Dynamic, fast-growing team

Professional growth and career develop

Job summary

MIRA CONSTRUCTION L.L.C in Dubai seeks an Operations & Admin assistant to support the marketing team. This is a full-time, on-site role with a schedule of Monday-Saturday, 9:00 AM - 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall).

Responsibilities include administration tasks, reporting and record-keeping, HR support, vendor management, and communications with vendors. Fluency in English is required; Russian is a plus.

Qualifications

• 1-2 years of experience in administrative support, office management, operations coordination, or a similar role.
• Location based in Dubai, with on-site work.
• Fluent English for day-to-day business communication; Russian is a big plus.

Responsibilities

• Administration: ordering, activating, and tracking SIM cards; handling correspondence and courier deliveries; managing contracts and deadlines; supporting management requests.
• Reporting and Record-Keeping: maintaining internal reports and documentation; tracking assets and equipment.
• HR Support: tracking leaves and birthdays; onboarding support in the future; answering routine team questions.
• Vendor Management: sourcing local vendors, obtaining quotes, placing orders, monitoring deadlines and quality.
• Communications: managing work chats; ensuring timely communication with employees and vendors.

Skills

Russian language

MS Office

Google Workspace

Organizational skills

Attention to detail

Communication skills

Multitasking

Tools

MS Office

Google Workspace

Job description

We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule:Monday-Saturday, 9:00 AM - 6:00 PM.Office located inDubai HillsorAl Barsha (Art of Living Mall).

Responsibilities

Administration

• Ordering, activating, and tracking SIM cards for employees
• Receiving, sending, and tracking correspondence and courier deliveries
• Preparing, coordinating, filing, and monitoring contract deadlines
• Handling management requests, including personal errands

Reporting and Record-Keeping

• Maintaining and updating internal reports
• Organizing and maintaining reporting documentation
• Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return

HR Support

• Tracking employee leave and maintaining leave records
• Tracking employee birthdays and organizing birthday greetings
• Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions

Vendor Management

• Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers
• Requesting quotations, placing orders, and monitoring deadlines and quality

Communications

• Managing and moderating work-related chats
• Maintaining timely communication with employees and vendors via messaging apps

• Location: Based in Dubai and comfortable working on-site 6/1. Experience working in the UAE preferred.
• Work experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar role.
• Fluent Russian is a big plus.
• English proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai.
• Strong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks.
• Effective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in person.
• Ownership and accountability: Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time.
• Multitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance.
• Confident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databases.
• Strong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries.
• Flexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management.

• Fixed salary
• Visa sponsorship
• Medical insurance
• Annual paid leave
• Modern office
• Dynamic, fast-growing, and collaborative team
• Professional growth and career development opportunities