Operations & Admin assistant

Mira Construction; Dubai; On-site; AED 50,000 - 75,000; Full time

Benefits offered by this job

Fixed salary

Visa sponsorship

Medical insurance

Annual leave

Modern office

Growth opportunities

Career development

Job summary

Mira Construction in Dubai seeks an Operations & Admin assistant to join the marketing team in a full-time, on-site role. Working hours are Monday to Saturday, 9:00 AM to 6:00 PM, with the office located in Dubai Hills or Al Barsha Art of Living Mall.

The role covers administration, HR support, vendor management, and reporting. 1–2 years of UAE-related admin experience is preferred; fluent English is essential and Russian is a plus.

Qualifications

• 1–2 years in admin, office management, or operations coordination.
• Experience in UAE preferred.
• Fluent in English; Russian is a plus.

Responsibilities

• Order, activate, and track SIM cards for employees.
• Receive, send, and track correspondence and courier deliveries.
• Prepare, coordinate, filing, and monitor contract deadlines.
• Support HR including onboarding of new employees.
• Source and coordinate local vendors; obtain quotations.
• Manage work-related chats and maintain vendor communications.

Skills

MS Office

Google Workspace

Vendor coordination

Documentation

Communication

Time management

Job description

We re currently looking for a Operations amp Admin assistant to join our marketing team This is full-time office-based role with working schedule Monday-Saturday 9 00 AM 6 00 PM Office located in Dubai Hills or Al Barsha Art of Living Mall

Responsibilities

Administration

• Ordering activating and tracking SIM cards for employees
• Receiving sending and tracking correspondence and courier deliveries
• Preparing coordinating filing and monitoring contract deadlines
• Handling management requests including personal errands

Reporting and Record-Keeping

• Maintaining and updating internal reports
• Organizing and maintaining reporting documentation
• Tracking company assets including IT equipment devices and supplies as well as their distribution and return

HR Support

• Tracking employee leave and maintaining leave records
• Tracking employee birthdays and organizing birthday greetings
• Providing basic HR support including assistance with documentation onboarding new employees in the future and answering routine team questions

Vendor Management

• Sourcing and coordinating local vendors including printing companies couriers and suppliers
• Requesting quotations placing orders and monitoring deadlines and quality

Communications

• Managing and moderating work-related chats
• Maintaining timely communication with employees and vendors via messaging apps

Benefits

• Fixed salary
• Visa sponsorship
• Medical insurance
• Annual paid leave
• Modern office
• Dynamic fast-growing and collaborative team
• Professional growth and career development opportunities

Location: Based in Dubai and comfortable working on-site 6/1.

Experience working in the UAE preferred.

Work experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar role.

Fluent Russian is a big plus.

English proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai.

Strong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks.

Effective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in person.

Ownership and accountability: Ability to handle day‑to‑day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time.

Multitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance.

Confident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databases.

Strong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries.

Flexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management.