On-site Document Controller – Dubai Construction

Jones Lang LaSalle Incorporated; Dubai; On-site; AED 100,000 - 180,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) in Dubai, United Arab Emirates, seeks a skilled Document Controller to manage on-site project documentation for the PMC team. You will ensure drawings, submittals, correspondence and records are controlled, traceable and current for the Client, Contractor and project team.

You will operate the project’s document control system and CDE, maintain comprehensive registers, chase overdue items, and support meeting minutes, progress reports and handover

Qualifications

• Diploma or degree in a relevant field.
• 5 to 10 years’ document control experience on construction or infrastructure projects.
• Experience with a CDE or EDMS platform (Oracle, Unifier, Aconex, Procore, SharePoint or similar).
• Strong working knowledge of construction documentation workflows (submittals, RFIs, transmittals, as-builts).
• Proficient in MS Office, especially Excel.

Responsibilities

• Operate and maintain the project’s document control system and the common data environment (CDE), applying agreed naming conventions, metadata and revision control.
• Receive, log, distribute and track drawings, specifications, RFIs, material and technical submittals, transmittals, NCRs, site instructions and variation documentation.
• Monitor review and response timelines, and chase overdue items with the Contractor, Designers and PMC reviewers.
• Maintain up-to-date registers (drawings, submittals, RFIs, correspondence, meeting minutes, action logs) and issue regular status reports.
• Ensure only current approved revisions are in use on site, and withdraw superseded documents.
• Support the PMC team in preparing and distributing meeting minutes, progress reports and handover documentation (O&M manuals, as-builts, test and commissioning records).
• Support audits and QA/QC reviews by keeping records complete, auditable and retrievable.
• Handle project information in line with confidentiality and information classification requirements.

Skills

MS Office Excel

Attention to detail

Written English

Education

Diploma or degree in a relevant field

Tools

CDE/EDMS (Oracle/Unifier/Aconex/Procore/SharePoint)

Job description

Jones Lang LaSalle Incorporated (JLL) in Dubai, United Arab Emirates, seeks a skilled Document Controller to manage on-site project documentation for the PMC team. You will ensure drawings, submittals, correspondence and records are controlled, traceable and current for the Client, Contractor and project team.

You will operate the project’s document control system and CDE, maintain comprehensive registers, chase overdue items, and support meeting minutes, progress reports and handover