Document Controller

Jones Lang LaSalle Incorporated; Dubai; On-site; AED 100,000 - 180,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) in Dubai, United Arab Emirates, seeks a skilled Document Controller to manage on-site project documentation for the PMC team. You will ensure drawings, submittals, correspondence and records are controlled, traceable and current for the Client, Contractor and project team.

You will operate the project’s document control system and CDE, maintain comprehensive registers, chase overdue items, and support meeting minutes, progress reports and handover

Qualifications

• Diploma or degree in a relevant field.
• 5 to 10 years’ document control experience on construction or infrastructure projects.
• Experience with a CDE or EDMS platform (Oracle, Unifier, Aconex, Procore, SharePoint or similar).
• Strong working knowledge of construction documentation workflows (submittals, RFIs, transmittals, as-builts).
• Proficient in MS Office, especially Excel.

Responsibilities

• Operate and maintain the project’s document control system and the common data environment (CDE), applying agreed naming conventions, metadata and revision control.
• Receive, log, distribute and track drawings, specifications, RFIs, material and technical submittals, transmittals, NCRs, site instructions and variation documentation.
• Monitor review and response timelines, and chase overdue items with the Contractor, Designers and PMC reviewers.
• Maintain up-to-date registers (drawings, submittals, RFIs, correspondence, meeting minutes, action logs) and issue regular status reports.
• Ensure only current approved revisions are in use on site, and withdraw superseded documents.
• Support the PMC team in preparing and distributing meeting minutes, progress reports and handover documentation (O&M manuals, as-builts, test and commissioning records).
• Support audits and QA/QC reviews by keeping records complete, auditable and retrievable.
• Handle project information in line with confidentiality and information classification requirements.

Skills

MS Office Excel

Attention to detail

Written English

Education

Diploma or degree in a relevant field

Tools

CDE/EDMS (Oracle/Unifier/Aconex/Procore/SharePoint)

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About the role:

We are looking for a Document Controller, who will manage project documentation on site for the PMC team, so that all drawings, submittals, correspondence and records are controlled, traceable and current for the Client, Contractor and wider project team.

Key Responsibilities:

• Operate and maintain the project’s document control system and the common data environment (CDE), applying agreed naming conventions, metadata and revision control.
• Receive, log, distribute and track drawings, specifications, RFIs, material and technical submittals, transmittals, NCRs, site instructions and variation documentation.
• Monitor review and response timelines, and chase overdue items with the Contractor, Designers and PMC reviewers.
• Maintain up-to-date registers (drawings, submittals, RFIs, correspondence, meeting minutes, action logs) and issue regular status reports.
• Ensure only current approved revisions are in use on site, and withdraw superseded documents.
• Support the PMC team in preparing and distributing meeting minutes, progress reports and handover documentation (O&M manuals, as-builts, test and commissioning records).
• Support audits and QA/QC reviews by keeping records complete, auditable and retrievable.
• Handle project information in line with confidentiality and information classification requirements.

Requirements:

• Diploma or degree in a relevant field, or equivalent experience.
• 5 to 10 years’ document control experience on construction or infrastructure projects, ideally with a PMC or consultancy.
• Experience with a CDE or EDMS platform (e.g. Oracle, Unifier, Aconex, Procore, SharePoint or similar).
• Strong working knowledge of construction documentation workflows (submittals, RFIs, transmittals, as-builts).
• Proficient in MS Office, especially Excel.
• Excellent attention to detail, organization and written English.

Location:

On-site –Dubai, ARE

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.