Office Secretary

iiqaf Group; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

IIQAF Group in Dubai is seeking an Office Secretary to ensure the smooth running of our office operations. You will provide administrative support, manage office records, coordinate meetings, and assist in daily tasks across a diverse range of activities within the Hospital/Health Care division.

The role requires excellent communication, strong organizational skills, and the ability to multitask under pressure while maintaining a professional demeanor with colleagues and clients in a fast-paced

Qualifications

• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Ability to prioritize tasks and work under pressure.
• Attention to detail and problem-solving skills.
• Previous experience in an administrative role is a plus.

Responsibilities

• Answer and direct phone calls in a polite and professional manner.
• Manage and organize office records, documents, and reports.
• Coordinate meetings and appointments, and maintain calendars.
• Assist in the preparation of regularly scheduled reports.
• Handle incoming and outgoing correspondence.
• Monitor office supplies and place orders when necessary.
• Assist in organizing office events and meetings.
• Perform general clerical tasks such as photocopying, scanning, and filing.

Skills

Communication

Organizational skills

Time management

Attention to detail

Administrative experience

Multitasking

Tools

MS Office Suite

Job description

The IIQAF Group of Companies is a global leader in providing services in the hospitality, information technology, tourism, insurance, construction, manpower supply, education and health care industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the United Kingdom, Canada, Australia, Singapore, and GCC.

Description

We are looking for a dedicated Office Secretary to join IIQAF in Dubai. As an Office Secretary, you will play a crucial role in ensuring the smooth running of the office operations. Your responsibilities will include providing administrative support, managing office supplies, and assisting in daily office tasks. This position is vital to maintaining an efficient and organized work environment at IIQAF.

As an Office Secretary at IIQAF, you will have the opportunity to work on a variety of projects that contribute to the overall success of the organization. Your attention to detail, strong organizational skills, and ability to multitask will be key in handling a diverse range of administrative duties. Join our team and be part of a dynamic work environment focused on delivering excellence in the Hospital/Health Care industry.

Responsibilities:

• Answer and direct phone calls in a polite and professional manner
• Manage and organize office records, documents, and reports
• Coordinate meetings and appointments, and maintain calendars
• Assist in the preparation of regularly scheduled reports
• Handle incoming and outgoing correspondence
• Monitor office supplies and place orders when necessary
• Assist in organizing office events and meetings
• Perform general clerical tasks such as photocopying, scanning, and filing

Requirements:

• Excellent communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong organizational and time-management skills
• Ability to prioritize tasks and work under pressure
• Attention to detail and problem-solving skills
• Previous experience in an administrative role is a plus