Administrative Assistant

iiqaf Group; Abu Dhabi; On-site; AED 73,000 - 78,000; Full time

Job summary

IIQAF Group in Abu Dhabi, UAE is seeking an organized Administrative Assistant to support hospitality operations. You will handle daily administrative, clerical, documentation, scheduling, data entry, correspondence, and office support to keep operations running smoothly.

The ideal candidate has a Bachelor's degree in Business Administration or related field, experience in office administration, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree or equivalent in Business Administration or related field.
• Previous experience as Administrative Assistant or similar role in hospitality.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and communication skills.
• Knowledge of UAE business practices is a plus.

Responsibilities

• Provide daily administrative and clerical support to managers and teams.
• Manage correspondence, emails, calls, messages, and routine communications.
• Prepare and format letters, reports, presentations, forms, and spreadsheets.
• Perform accurate data entry and maintain records.
• Organize confidential files and invoices.
• Schedule meetings, interviews, trainings, and events.
• Prepare meeting agendas and minutes.
• Coordinate with departments such as Human Resources, Finance, Operations, Procurement, Housekeeping, Food and Beverage, and Front Office.
• Assist with preparing regular administrative and operational reports.
• Support additional duties as assigned by management.

Skills

Administrative support

Data entry

Microsoft Office

Communication

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Company: IIQAF Group
Location: Abu Dhabi, UAE
Industry: Hospitality
Employment Type: Full-Time
Salary: AED 6,500 - AED 7,000 per month

Job Summary

IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant to support our hospitality operations in Abu Dhabi. The Administrative Assistant will provide day-to-day administrative, clerical, documentation, scheduling, data entry, correspondence, and office support to ensure smooth and efficient business operations.

Key Responsibilities

• Provide daily administrative and clerical support to managers, supervisors, and hospitality teams.
• Manage office correspondence, emails, telephone calls, messages, and routine administrative communications.
• Prepare, format, edit, and maintain letters, reports, presentations, forms, spreadsheets, and other business documents.
• Perform accurate data entry and maintain electronic and physical administrative records.
• Organize and maintain confidential files, documents, employee records, invoices, forms, and operational paperwork.
• Schedule meetings, appointments, interviews, training sessions, and internal events.
• Prepare meeting agendas, attendance records, minutes, and follow-up documentation when required.
• Coordinate with departments such as Human Resources, Finance, Operations, Procurement, Housekeeping, Food and Beverage, and Front Office.
• Assist with preparing daily, weekly, and monthly administrative and operational reports.
• Perform other administrative duties assigned by management to support efficient hospitality operations.

Required Qualifications

• Bachelor's degree, diploma, or equivalent qualification in Business Administration, Office Administration, Hospitality Management, Commerce, or a related field.
• Previous experience as an Administrative Assistant, Office Assistant, Administrative Coordinator, Office Administrator, Secretary, or similar role.
• Hospitality, hotel, resort, restaurant, catering, or customer service experience is preferred.
• Strong knowledge of general office administration and clerical procedures.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Good interpersonal skills and the ability to work effectively with employees, managers, suppliers, and guests.
• Knowledge of UAE business and administrative practices is an advantage.