Office Manager

Europe GmbH; Dubai; On-site; AED 100,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Dubai workspace

Full-time schedule (5 days a week)

Career growth opportunities

Discounts on AM PM products

Strong social and corporate culture

Job summary

AM PM in Dubai is seeking an experienced Office Manager to support our UAE team and ensure smooth operations. The role involves DMCC document management, onboarding, visa handling, health insurance, relocation, and liaison with landlords and vendors.

It requires strong organizational skills in a fast-paced, international environment. You will coordinate HR processes, oversee office administration, and manage projects with tight timelines.

Qualifications

• Proven experience in administrative functions, preferably in an international company.
• Strong project management skills: planning, time management, resource coordination.
• Ability to thrive in a fast-paced multitasking environment.
• Confident user of MS Office (Word, Excel, PowerPoint).
• Russian level: C1-C2; English level: B2 or higher.

Responsibilities

• Document Management & DMCC Interaction: manage licenses renewals and documentation
• Employee Onboarding & Support: organize visa, health insurance, registrations, relocation
• Office Administration: coordinate with landlords, manage maintenance, procure supplies
• Project & Task Coordination: handle multiple tasks and small projects with deadlines
• HR Administration: onboarding/offboarding, leaves, records, liaise with authorities
• General: respond proactively and improve processes

Skills

Project management

MS Office

Communication

Organized & detail-oriented

Multitasking

Tools

MS Office Suite

Job description

At AM PM were experts in creating premium bathroom products that redefine the essence of luxury living. As we continue to grow break boundaries and reach new heights we are looking for an exceptional Office Manager to support our Dubai team and contribute to the companys success.

Tasks

Document Management & DMCC Interaction

• Manage the companys DMCC account: license renewals request for extracts and other documentation
• Maintain and update corporate documents and records
• Prepare send and track signed documents

Employee Onboarding & Support

• Organize visa support medical insurance and health checks
• Support employees with registrations in DMCC and systems like Al Ansari
• Assist new hires with relocation housing search and SIM card registration

Office Administration

• Coordinate with landlords building management and utility providers
• Handle maintenance issues (e.g. air conditioning office equipment)
• Manage office supplies and equipment procurement (including IT hardware in cooperation with the IT department)

Project & Task Coordination

• Manage multiple tasks and small projects prioritizing effectively under tight deadlines
• Solve non-standard administrative and HR-related issues

HR Administration

• Organize onboarding offboarding vacation and business trip processes
• Maintain records of leaves insurance and other HR documentation in compliance with UAE law
• Liaise with HR department free zone authorities and external vendors

Requirements

• Proven experience in administrative functions preferably in an international company
• Strong project management skills: planning time management resource coordination
• Ability to thrive in a fast-paced multitasking environment
• Confident user of MS Office (Word Excel PowerPoint)
• Russian level: C1-C2
• English level: B2 or higher
• Positive attitude strong communication skills
• Highly organized and detail-oriented
• Proactive problem-solving mindset

Benefits

• Competitive salary and official employment in accordance with UAE labor law
• Access to a comfortable workspace situated in Dubai
• Full-time employment schedule (5 days a week)
• Active and supportive team
• Opportunities for career growth and professional development
• Discounts on AM PM products
• Strong social and corporate culture