Executive Secretary Finance Department (Temporary role)

Black Pearl Consult; Abu Dhabi; On-site; AED 120,000 - 180,000; Part time

Job summary

Black Pearl Consult in Abu Dhabi is seeking an experienced Temporary Executive Assistant to provide high-level administrative and operational support to the Corporate Finance Department, assisting senior stakeholders and ensuring smooth departmental activities.

Responsibilities include coordinating meetings, travel, preparing IC presentations and reports, maintaining calendars and records, and handling confidential information with professionalism and discretion.

Qualifications

• Bachelor's degree or Diploma in Business Administration or Law (or related field).
• Minimum 10 years administrative experience, preferably in financial services or investment industry.

Responsibilities

• Coordinate and facilitate meetings, conference calls, travel arrangements, and special events.
• Support in preparing IC presentations and departmental reports.
• Perform specialized record keeping, database management and information-gathering projects.
• Maintain calendars, schedule appointments and manage correspondence.
• Handle sensitive information with confidentiality and discretion.
• Project a professional image of the department in all interactions.

Skills

English proficiency

Discretion & confidentiality

Multitasking

Attention to detail

Education

Bachelor's degree / Diploma in Business Administration/Law

Tools

Microsoft Office Suite (Excel, PowerPoint, Word)

Job description

We are partnering with an International company in Abu Dhabi to hire an experienced Temporary Executive Assistant to provide high-level administrative and operational support to their Corporate Finance Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities. Other responsibilities include but not not limited to:

Key Responsibilities

• Coordinate and facilitate meetings conference calls travel arrangements and special events.
• Support in preparing IC presentations and departmental reports.
• Perform specialized record keeping database management and information-gathering projects.
• Maintain calendars schedule appointments and manage correspondence.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Project a professional and positive image of the department in all interactions.

Requirements

• Bachelors degree / Diploma holder in Business Administration/Law or a related field.
• Minimum of 10 years administrative experience preferably within the financial services or investment industry.
• Proficiency in Microsoft Office Suite (Excel PowerPoint Word) and other presentation tools.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Strong organizational skills attention to detail and ability to multitask.
• High degree of professionalism courtesy and patience.
• Proven ability to maintain records manage databases and compile reports.