Office Coordinator

DeveEnergy; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

DeveEnergy in Dubai is seeking a reliable Office Coordinator to support daily office operations and reception duties. You will handle scheduling, emails, and internal coordination while ensuring the office runs smoothly.

The role requires 1 year of admin/clerical experience and 1 year in accounting or bookkeeping, with on-site work at Dubai Silicon Oasis. Fluent English is essential, and familiarity with ERP systems is a plus.

Qualifications

• Minimum 1 year of experience as Administrative Assistant, Receptionist, Secretary or similar role.
• Minimum 1 year of accounting or bookkeeping experience/background.
• Currently based in the UAE-Dubai and available to start immediately.
• Fluent in English (spoken and written).
• Must be comfortable commuting to and working fully on-site at Dubai Silicon Oasis office.

Responsibilities

• Coordinate day-to-day office administrative tasks.
• Handle reception duties, including answering calls and managing visitors.
• Maintain office files, records, and basic documentation.
• Assist with scheduling, emails, and internal coordination.
• Support management and team members with administrative needs.
• Ensure the office is organized and running smoothly.
• Handle basic computer-based tasks using Microsoft applications.
• Assist with basic accounting and ERP data entry, invoicing, and expense tracking as needed.

Skills

Multitasking

Time management

Communication skills

Independent work

English proficiency

Tools

ERP systems

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Start Date: Immediate

Job Overview

We are looking for a reliable and organized Office Coordinator to support our daily office operations.

Key Responsibilities

• Coordinate day-to-day office administrative tasks
• Handle reception duties, including answering calls and managing visitors
• Maintain office files, records, and basic documentation
• Assist with scheduling, emails, and internal coordination
• Support management and team members with administrative needs
• Ensure the office is organized and running smoothly
• Handle basic computer-based tasks using Microsoft applications
• Assist with basic accounting and ERP system data entry, invoicing, and expense tracking as needed

Requirements

• Minimum 1 year of experience as an Administrative Assistant, Receptionist, Secretary, or similar role
• Minimum 1 year of accounting or bookkeeping-related experience/background
• Currently based in the UAE-Dubai and available to start immediately
• Fluent in English (spoken and written)
• Must be comfortable commuting to and working fully on-site at our Dubai Silicon Oasis office, with no relocation or commute issues

Skills & Qualifications

• Tech-savvy, fast learner, and quick to pick up new ERP systems and software
• Working knowledge of ERP systems (or strong ability to learn one quickly)
• Basic understanding of accounting principles (invoicing, expense tracking, reconciliations, etc.)
• Proficient in Microsoft Word, Excel, Outlook, and basic office tools
• Trustworthy, reliable, and professional
• Highly organized with good attention to detail
• Able to multitask and manage time effectively
• Good communication and interpersonal skills
• Can work independently with minimal supervision