Office Administrator / Personal Assistant

applydubaijob.com; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Pronyx Trading LLC in Dubai seeks an Office Administrator / Personal Assistant to provide executive support to the Managing Director and CEO while overseeing daily office operations. The role combines high-level EA duties—calendar management, confidential communications, travel coordination—with hands-on UAE HR and PRO tasks such as visa processing, Ejari lease renewals, and trade license updates.

Candidates should be fluent in English, experienced in UAE office administration, and ready for

Qualifications

• Minimum experience as Office Administrator, PA or EA in the UAE.
• Female candidates preferred with immediate availability.
• Fluent in English; extra languages a plus.
• Familiarity with UAE HR processes and government portals.
• Strong organizational and communication skills.

Responsibilities

• Deliver high-level EA support to the CEO and MD.
• Coordinate internal and external stakeholders and meetings.
• Manage confidential communications and travel arrangements.
• Execute HR/PRO workflows including visa applications and renewals.
• Coordinate trade license renewals and Ejari lease agreements.
• Oversee daily office administration and follow-up tasks.

Skills

Executive assistance

Confidential communication

Cross-functional coordination

Document management

Bilingual communication

Tools

Ejari system

GDRFA portal

MOHRE portal

Job description

Job Title: Office Administrator / Personal Assistant

Company: Pronyx Trading LLC

Yello UAE

Location: Dubai, United Arab Emirates

Yello UAE

Employment Type: Full Time

Salary: Not Specified

Candidate Prerequisites

• Experienced Office Administrator / PA
• Female Candidates Preferred
• Immediate Availability Preferred
• Fluent in English (Additional Languages a Plus)
• Working Knowledge of UAE HR & Government Portals (Visa Processing, Ejari, Trade License Renewals)

Role Overview

Pronyx Trading LLC is hiring an Office Administrator / Personal Assistant to provide executive support to the Managing Director and CEO while overseeing office management in Dubai. The role balances executive assistant duties - such as calendar management, confidential communications, travel coordination, and cross-departmental follow-ups - with hands-on HR and PRO tasks like employee visa processing, Ejari office lease renewals, and trade license updates.

Key Responsibilities

• Deliver high-level administrative and EA support to the CEO and Managing Director.
• Act as the central liaison for internal business units and external corporate stakeholders.
• Handle confidential business communications, executive travel logistics, and daily meeting schedules.
• Execute general HR and PRO operational workflows, including employment visa applications, cancellations, and renewals.
• Coordinate corporate compliance requirements, such as business trade license renewals and office Ejari lease agreements.
• Direct daily office administration to maintain smooth operational workflows and timely action-item follow-ups.

Requirements & Skills

• Experience & Profile: Proven track record as an Office Administrator, Personal Assistant, or Executive Assistant in the UAE; female candidates with immediate availability are preferred.
• Technical & Administrative Expertise: Familiarity with UAE HR processes, government portal protocols (GDRFA, MOHRE), Ejari systems, and office administration workflows.
• Core Competencies: Executive assistance, confidential communication, cross-functional coordination, document management, and bilingual communication capabilities.