Administrator

We One; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

We One in Dubai seeks a proactive Administration and Recruitment Support professional to manage day-to-day office activities, maintain records, and coordinate with internal teams and stakeholders.

The role also covers sourcing and screening candidates, posting vacancies, coordinating interviews, and supporting onboarding. A Bachelor's degree and 2–4 years of admin/HR experience are required, with strong MS Office skills and confidentiality.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, or related field.
• 2–4 years of experience in administration, recruitment support, HR coordination, or similar role.
• Strong knowledge of MS Office, particularly Excel, Word, and Outlook.
• Strong communication and coordination skills.
• Good organizational and time-management skills.
• Ability to multitask and manage priorities effectively.
• Strong attention to detail and follow-up skills.
• Experience with recruitment platforms or ATS systems is an advantage.
• UAE experience is preferred.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage day-to-day administrative and office activities.
• Maintain and organize company records, documents, and files.
• Coordinate with internal departments, clients, and external stakeholders.
• Prepare reports, correspondence, presentations, and other administrative documents.
• Handle emails, calls, and general inquiries professionally.
• Schedule meetings, appointments, and maintain calendars.
• Monitor office supplies and coordinate procurement when required.
• Support employee onboarding and other HR-related administrative activities.
• Maintain accurate employee and administrative records.
• Assist with travel arrangements, meetings, and other office activities.
• Assist recruitment team with sourcing and screening candidates.
• Post job vacancies on relevant recruitment platforms.
• Review CVs and shortlist candidates based on job requirements.
• Coordinate interviews between candidates and hiring managers.
• Communicate with candidates regarding interview schedules and documents.
• Maintain candidate databases and recruitment trackers.
• Support issuance of offer letters and recruitment documentation.
• Follow up with candidates regarding documentation and onboarding requirements.

Skills

Communication

Organization

Time management

Multitasking

Confidentiality

Education

Bachelor's degree

Tools

MS Office

Job description

Job Type: Permanent

Key Responsibilities

Administration

• Manage day-to-day administrative and office activities.
• Maintain and organize company records, documents, and files.
• Coordinate with internal departments, clients, and external stakeholders.
• Prepare reports, correspondence, presentations, and other administrative documents.
• Handle emails, calls, and general inquiries professionally.
• Schedule meetings, appointments, and maintain calendars.
• Monitor office supplies and coordinate procurement when required.
• Support employee onboarding and other HR-related administrative activities.
• Maintain accurate employee and administrative records.
• Assist with travel arrangements, meetings, and other office activities.

Recruitment Support

• Assist the recruitment team with sourcing and screening candidates.
• Post job vacancies on relevant recruitment platforms.
• Review CVs and shortlist candidates based on job requirements.
• Coordinate interviews between candidates and hiring managers.
• Communicate with candidates regarding interview schedules, documents, and next steps.
• Maintain and update candidate databases and recruitment trackers.
• Support the preparation and issuance of offer letters and other recruitment documentation.
• Follow up with candidates regarding documentation and onboarding requirements.
• Provide general administrative support to the recruitment team as required.

Requirements

• Bachelor’s degree or diploma in Business Administration, Human Resources, or a related field.
• 2–4 years of experience in administration, recruitment support, HR coordination, or a similar role.
• Good knowledge of MS Office, particularly Excel, Word, and Outlook.
• Strong communication and coordination skills.
• Good organizational and time-management skills.
• Ability to multitask and manage priorities effectively.
• Strong attention to detail and follow-up skills.
• Previous experience with recruitment platforms or ATS systems will be an advantage.
• UAE experience is preferred.
• Ability to maintain confidentiality and handle sensitive information.