Office Administrator & Document Controller

Stantec; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Stantec in Dubai is seeking a Receptionist/Office Administrator to support daily operations and maintain a professional, efficient work environment. You will manage calls and correspondence, coordinate meetings and travel, and assist with onboarding and events.

This role requires fluent English and Arabic, proficiency in MS Office, and a flexible approach to working hours, with the ability to work collaboratively with teams locally and remotely while upholding the company’s standards and values.

Qualifications

• Degree or Diploma/Certificate from a recognized institute.
• Fluent English and Arabic, spoken and written is essential.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Valid Driving License preferred.
• Flexible approach to working hours, including occasional weekend work if required.

Responsibilities

• Manage telephone calls, emails, and correspondence efficiently and maintain organized files.
• Coordinate meetings, room bookings, catering, logistics, and presentation setup.
• Organize regional and international travel including visa support when required.
• Ensure office housekeeping and standards are met, liaising with departments and vendors.
• Assist with onboarding new staff and support office events.
• Provide support for project and bid submissions and document processing.
• Deliver typing, editing and translation support as needed.
• Collaborate with team members locally and remotely to complete tasks.
• Maintain professional relationships with colleagues and management.

Skills

Fluent English

Fluent Arabic

Time management

Flexible working

Education

Degree or Diploma/Certificate

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Stantec in Dubai is seeking a Receptionist/Office Administrator to support daily operations and maintain a professional, efficient work environment. You will manage calls and correspondence, coordinate meetings and travel, and assist with onboarding and events.

This role requires fluent English and Arabic, proficiency in MS Office, and a flexible approach to working hours, with the ability to work collaboratively with teams locally and remotely while upholding the company’s standards and values.