Administrative Assistant/Document Controller (UAE National)

Stantec Consulting International Ltd.; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

Stantec Consulting International Ltd. is hiring a Receptionist/Office Administrator for their Dubai office. This pivotal role involves managing communications, coordinating meetings, and ensuring an efficient office environment. Candidates should possess a degree or relevant certificate, fluency in English and Arabic, and proficiency in Microsoft Office applications. Flexibility in working hours and a professional presentation are essential. Join Stantec to uphold their values and support their operations effectively.

Qualifications

• Degree or Diploma/Certificate from a recognized institute.
• Fluent English and Arabic, spoken and written is essential.
• Demonstrated proficiency in Microsoft Office applications.

Responsibilities

• Manage telephone calls, emails, and correspondence efficiently.
• Coordinate meeting arrangements including room bookings and logistics.
• Organize regional and international travel, including visa support.

Skills

Fluent English

Fluent Arabic

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Flexibility

Professional presentation

Education

Degree or Diploma/Certificate from a recognized institute

Tools

Office supplies management

Administrative software

Job description

Requisition Number: 24342BR

Description:

Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.

Key Accountabilities and Responsibilities

• Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.
• Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.
• Organize complex regional and international travel, including visa support when required.
• Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.
• Conduct research for vendor sourcing and manage office supplies and pantry inventory.
• Assist with onboarding new staff and support office events.
• Provide support for project and bid submissions.
• Deliver administrative support such as document typing, editing, and translation processing.
• Collaborate effectively with team members locally and remotely to complete tasks and projects.
• Maintain open and professional relationships with colleagues and management.
• Offer flexibility and coverage for other administrative staff when needed.
• Ensure tasks are completed in line with provided training and guidelines.
• Follow safe work practices and adhere to company policies for planning and executing tasks.
• Uphold Stantec’s Core Values and ensure work aligns with the company’s Quality Systems and Project Quality Procedures.

Qualifications

• Degree or Diploma/ Certificate from a recognized institute.
• Fluent English and Arabic, spoken and written is essential.
• Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint.
• Valid Driving License preferred.
• A flexible approach to working hours.
• Be of the highest caliber: punctual, a flexible approach to working hours, with occasional weekend work if required.
• Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec.
• Punctual, reliable and flexible approach.
• Ability to work independently and well as part of a team.
• Self-motivated and ability to take responsibility.
• Able to demonstrate proficiency in the responsibilities of the role.
• The ability to manage workload, work autonomously, reviewing own work on a regular basis, with consistent attention to detail, while consistently meet objectives.
• Maintain a high degree of responsibility, discretion and confidentiality.

Work Location(s): United Arab Emirates—Dubai

Employment Type: Full-Time

Job Type: Regular

Job Category: Admin Support