Office Administrator

MENA WATER FZC; Sharjah; In loco; AED 48.000 - 72.000; Tempo pieno

Descrizione del lavoro

MENA WATER FZC in Sharjah seeks a proactive secretary/administrative assistant to support board and management activities. You will arrange board meetings, coordinate travel, prepare correspondence, and maintain minutes and files with accuracy.

The role requires excellent English, strong organizational skills, and experience with ERP systems and MS Office. UAE/GCC experience is preferred, and a professional, welcoming demeanor is essential.

Competenze

• Fluency in spoken and written English; Arabic is a plus.
• Strong computer skills including ERP and MS Office.
• Excellent organizational and document control abilities.
• Experience as a secretary/administrative assistant in UAE/GCC.

Mansioni

• Arrange board of directors' meetings & presentations.
• Manage travel arrangements.
• Prepare correspondence reports / Emails.
• Create, transcribe, and distribute meeting agendas and minutes.
• Follow up on required reports from department managers.
• Answer telephones and handle them in an appropriate manner.
• Meet & greet clients and company visitors.
• Plan/arrange company events if necessary.
• Take/prepare minutes of board meetings, sales meetings, etc.
• Maintain files for both electronic and hard copies of all necessary documents.

Conoscenze

Excellent English

Organizational skills

Professional demeanor

Document control

Meeting management

Interpersonal skills

Secretarial skills

GCC experience

Strumenti

ERP system

MS Office

Descrizione del lavoro

Essential Duties And Responsibilities:

• Ability to arrange board of directors' meetings & presentations.
• Ability to manage travel arrangements.
• Able to prepare correspondence reports / Emails.
• Create, transcribe, and distribute meeting agendas and minutes.
• Following up on the required report from the department managers.
• Answer telephones and handle them in an appropriate manner.
• Meet & greet clients and company visitors.
• Planning/arranging company events if necessary.
• Taking/preparing minutes of board meetings, sales meetings, etc.
• Maintaining files for both electronic and hard copies of all necessary documents.

Skills:

• Excellent oral and written English - Arabic will be added advantage.
• Strong Computer skills (ERP system, MS office).
• Good organizational skills.
• Pleasant, correct & welcoming attitude.
• Document control and Record maintenance skills.
• Managing & organizing meetings, reporting, and Interpersonal skills.
• Secretarial, clerical and administrative support.
• Having a working experience in UAE and other GCC countries.