Office Administrator

Mena Water; Sharjah; On-site; AED 67,000 - 134,000; Full time

Job summary

Mena Water is seeking an experienced secretary/administrative professional to support top management in Sharjah. The role involves arranging board meetings, preparing minutes and agendas, coordinating travel, and maintaining both electronic and hard copy filing systems.

You will handle correspondence, reports, and client-facing communications with a strong emphasis on accuracy and professionalism. UAE/GCC experience is preferred; fluent English is essential and Arabic knowledge is a bonus.

Qualifications

• Excellent oral and written English; Arabic will be an added advantage.
• Strong computer skills including ERP systems and MS Office.
• Good organizational skills and a pleasant, welcoming attitude.
• Document control and record maintenance abilities.
• Experience in managing and organizing meetings, reporting, and interpersonal interactions.
• Secretarial, clerical and administrative support capabilities.
• Experience in UAE and GCC countries preferred.

Responsibilities

• Arrange board meetings and presentations.
• Manage travel arrangements.
• Prepare correspondence, reports, and emails.
• Create, transcribe, and distribute meeting agendas and minutes.
• Follow up on reports from department managers.
• Answer telephones and handle calls professionally.
• Meet and greet clients and visitors.
• Plan and arrange company events when needed.
• Take and prepare minutes for various meetings.
• Maintain electronic and physical filing systems.

Skills

Excellent English

Arabic advantageous

Organizational skills

Interpersonal skills

Secretarial & admin support

Document control & records maintenance

Meetings planning & reporting

UAE/GCC experience

Tools

MS Office

ERP systems

Job description

Essential Duties And Responsibilities

• Ability to arrange board of directors' meetings & presentations.
• Ability to manage travel arrangements.
• Able to prepare correspondence reports / Emails.
• Create, transcribe, and distribute meeting agendas and minutes.
• Following up on the required report from the department managers.
• Answer telephones and handle them in an appropriate manner.
• Meet & greet clients and company visitors.
• Planning/arranging company events if necessary.
• Taking/preparing minutes of board meetings, sales meetings, etc.
• Maintaining files for both electronic and hard copies of all necessary documents.

Skills

• Excellent oral and written English - Arabic will be added advantage.
• Strong Computer skills (ERP system, MS office).
• Good organizational skills.
• Pleasant, correct & welcoming attitude.
• Document control and Record maintenance skills.
• Managing & organizing meetings, reporting, and Interpersonal skills.
• Secretarial, clerical and administrative support.
• Having a working experience in UAE and other GCC countries.