Executive Assistant

QatarYello; Dubai; On-site; AED 90,000 - 180,000; Full time

Benefits offered by this job

MS Office training

Job summary

QatarYello in Dubai seeks an experienced administrative professional to manage senior stakeholders' calendars, travel, and communications in a Not‑for‑Profit setting. You will coordinate meetings, prepare high‑quality documents, and handle confidential information with care.

The role requires excellent organisational skills, the ability to prioritise changing demands, and fluency in English and Arabic. Proficiency in MS Office is essential to produce polished correspondence and reports.

Qualifications

• Experience managing complex diaries, meetings and travel arrangements.
• Strong ability to prepare professional correspondence, presentations and business documents.
• Confidential information handling with discretion.
• Excellent organisation and prioritisation.
• Fluent in English and Arabic, both written and verbal.

Responsibilities

• Manage diaries, meetings and appointments, ensuring senior stakeholders have clear and accurate schedules.
• Coordinate meeting logistics, including invitations, venues, agendas and supporting materials.
• Prepare correspondence, presentations, reports and documents to a high standard.
• Manage incoming communications and prioritise actions, queries and follow-up items.
• Arrange local and international travel, including itineraries and related bookings.
• Maintain confidential records, files and contact information in an organised manner.
• Track meeting actions and deadlines, helping stakeholders stay informed and prepared.
• Work closely with internal contacts to coordinate administrative activities and information flow.

Skills

Diary management

Travel coordination

Meeting scheduling

Bilingual English/Arabic

MS Office proficiency

Tools

Microsoft Office

Job description

The organisation operates in the Not For Profit sector in Dubai.

• Manage diaries, meetings and appointments, ensuring senior stakeholders have clear and accurate schedules.
• Coordinate meeting logistics, including invitations, venues, agendas and supporting materials.
• Prepare correspondence, presentations, reports and documents to a high standard.
• Manage incoming communications and prioritise actions, queries and follow-up items.
• Arrange local and international travel, including itineraries and related bookings.
• Maintain confidential records, files and contact information in an organised manner.
• Track meeting actions and deadlines, helping stakeholders stay informed and prepared.
• Work closely with internal contacts to coordinate administrative activities and information flow.

• Experience managing complex diaries, meetings and travel arrangements.
• Strong ability to prepare professional correspondence, presentations and business documents.
• Confidence handling confidential information with care and discretion.
• Excellent organisation skills and the ability to manage changing priorities.
• Clear written and verbal communication skills in both English and Arabic.
• Good working knowledge of Microsoft Office applications.