Office Administrator

NNBL SOFTWARE FZE; Dubai; On-site; AED 41,000 - 49,000; Full time

Benefits offered by this job

UAE employment visa

Medical insurance

Growth opportunities

Office-based role

Job summary

Lunasol Marketing Agency in Dubai seeks an organized Office Administrator & Outreach Coordinator to support daily operations, communications, and outreach initiatives. This full-time, office-based role offers stability and room to grow within a growing marketing team.

You will handle emails, letters, contact research, calendar coordination, and liaise with suppliers, all while ensuring accurate records and a positive, professional presence in English.

Qualifications

• Experience in office administration or a similar role.
• Excellent written and spoken English.
• Proficient with Google Workspace and Microsoft Office.
• Willing to work full-time from Dubai office.

Responsibilities

• Prepare and send professional emails to businesses in the Dubai AI Visibility Report.
• Coordinate preparation and delivery of letters, reports, and correspondence.
• Manage email follow-ups and update contact databases.
• Research companies and identify relevant business contacts.
• Handle daily office administration and documentation.
• Coordinate with suppliers, couriers, and service providers.
• Assist with scheduling meetings and calendar management.
• Support management with operational tasks.
• Maintain an organized office and smooth day-to-day operations.

Skills

Excellent English

Organizational skills

Communication skills

Independent work

Attention to detail

Tools

Google Workspace

Microsoft Office

Job description

Office Administrator & Outreach Coordinator

Company: Lunasol Marketing Agency

Location: Dubai, UAE (Office-Based)

Employment: Full-Time

Salary: AED 4,000 per month

About Us

Lunasol is a growing full-service marketing agency in Dubai, specializing in social media, digital marketing, content production, and AI visibility.

We are looking for an organized, proactive, and detail-oriented Office Administrator & Outreach Coordinator to support our daily operations, business communications, and outreach activities.

Key Responsibilities

• Prepare and send professional emails to businesses featured in our Dubai AI Visibility Report.
• Coordinate the preparation and delivery of official letters, reports, and correspondence.
• Manage email follow-ups and maintain accurate contact databases.
• Research companies and identify relevant business contacts.
• Handle daily office administration and documentation.
• Coordinate with suppliers, couriers, and service providers.
• Assist with scheduling meetings and organizing calendars.
• Support the management team with various operational tasks.
• Keep the office organized and ensure smooth day-to-day operations.

Requirements

• Previous experience in office administration, executive assistance, or a similar role.
• Excellent written and spoken English is essential.
• Strong organizational skills and attention to detail.
• Confident using Google Workspace, Microsoft Office, and email platforms.
• Ability to work independently and manage multiple tasks.
• Professional communication skills and a proactive attitude.
• Previous UAE work experience is preferred.
• Available to work full-time from our Dubai office.

What We Offer

• Fixed monthly salary of AED 4,000.
• Full-time, office-based position.
• UAE employment visa and medical insurance.
• Opportunity to grow with an expanding marketing agency.
• Professional, international working environment.