Office and Sales Administrator – Dubai

eMagine Solutions; Dubai; On-site; AED 39,000 - 73,000; Full time

Job summary

eMagine Solutions in Dubai is seeking an organized Office and Sales Administrator to support day-to-day office operations and provide admin support to the sales function.

You'll manage scheduling, CRM data updates, proposals and document preparation, coordinate meetings, and liaise with vendors, while communicating clearly with clients and internal teams. This role requires strong Microsoft Office skills, experience with CRM systems, and the ability to multi-task under pressure.

Qualifications

• Experience in an office administration role; sales admin support experience is a strong advantage.
• Confident using CRM systems (Salesforce/HubSpot/Zoho/Dynamics or similar).
• Strong Microsoft Office skills (Excel, Word, Outlook); Google Workspace is a plus.

Responsibilities

• Provide office administration support across daily operations, scheduling, and coordination.
• Support the sales/commercial team with admin tasks including proposals, quotations, document preparation and formatting.
• Maintain and update the CRM (contacts, opportunities, notes, activities, pipeline updates, data accuracy).
• Coordinate meetings, calendars, and follow-ups with clients and internal stakeholders.
• Prepare trackers and basic reports (Excel/Google Sheets) to support sales activity and office workflows.
• Liaise with vendors and service providers (couriers, supplies, office services) and ensure smooth office coordination.
• Act as a professional first point of contact for calls, emails, and visitors.

Skills

Office administration

CRM proficiency

Multi-tasking

Communication

Microsoft Office

Vendor coordination

Tools

Sales CRM systems

Job description

A consulting business in Dubai is hiring an Office and Sales Administrator to support day-to-day office operations and provide admin support to the sales/commercial function. This role suits someone highly organised, fast, and confident managing multiple priorities while supporting different stakeholders.

Key responsibilities

• Provide office administration support across daily operations, scheduling, and coordination
• Support the sales/commercial team with admin tasks including proposals, quotations, document preparation and formatting
• Maintain and update the CRM (contacts, opportunities, notes, activities, pipeline updates, data accuracy)
• Coordinate meetings, calendars, and follow-ups with clients and internal stakeholders
• Prepare trackers and basic reports (Excel/Google Sheets) to support sales activity and office workflows
• Liaise with vendors and service providers (couriers, supplies, office services) and ensure smooth office coordination
• Act as a professional first point of contact for calls, emails, and visitors

Candidate requirements

• Experience in an office administration role; sales admin support experience is a strong advantage
• Confident using CRM systems (Salesforce/HubSpot/Zoho/Dynamics or similar)
• Strong Microsoft Office skills (Excel, Word, Outlook); Google Workspace is a plus
• Able to manage multiple tasks, work to tight deadlines, and stay calm under pressure
• Comfortable juggling multiple stakeholders and keeping communication clear and professional
• High attention to detail and strong follow-through