Office Administrative Assistant

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 50,000 - 84,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai is seeking an Office Administrative Assistant to join our on-site team. This full-time role supports day-to-day operations, handles correspondence, organizes documents, and coordinates meetings across departments.

You will assist with data entry for ERP and financial documentation, prepare basic reports, maintain filing systems, and uphold a professional office environment for colleagues and clients.

Qualifications

• Strong administrative and organizational skills with document management and scheduling.
• Basic proficiency in office software and ERP or similar business applications.
• Effective communication skills with colleagues, clients and vendors.
• Attention to detail and accuracy in data entry and simple reporting.
• Ability to prioritize tasks and work reliably in a fast-paced office.
• Professional demeanor and commitment to confidentiality.

Responsibilities

• Handle day-to-day office operations and correspondence.
• Organize documents and filing systems for easy access.
• Schedule meetings and coordinate with departments.
• Support internal and external communications.
• Assist with data entry related to ERP or financial documentation.
• Prepare basic reports and maintain office records.

Skills

Document management

Scheduling

Record keeping

Office software

ERP experience

Communication

Attention to detail

Time management

Confidentiality

Customer service

Education

High school diploma

Business administration diploma/degree

Tools

ERP systems

Job description

Role Description

The Office Administrative Assistant is a full-time, on-site role based in Dubai. This role is responsible for handling day-to-day office operations, including managing correspondence, organizing documents, scheduling meetings, and supporting internal and external communications. The assistant will maintain office records, assist with data entry related to ERP or financial documentation, and ensure that information is accurately filed and easily accessible. The role also involves coordinating with different departments, preparing basic reports, and providing general administrative support to team members and management. The individual in this role is expected to uphold a professional, organized, and service-oriented office environment.

Qualifications

• Strong administrative and organizational skills, including document management, scheduling, and record keeping.
• Basic proficiency in office software (e.g., word processing, spreadsheets, email tools) and comfort working with ERP or similar business applications.
• Effective communication skills for interacting with colleagues, clients, and vendors, both verbally and in writing.
• Attention to detail and accuracy in data entry, transaction recording, and preparation of simple reports.
• Ability to prioritize tasks, manage time efficiently, and work reliably in a fast-paced office environment.
• Professional demeanor, customer service orientation, and commitment to confidentiality and ethical conduct.
• High school diploma or equivalent required; a diploma or degree in business administration or a related field is an advantage.
• Previous experience in an administrative or office support role, preferably within a technology or business services environment, is beneficial.