OFFICE & ACCOUNTS ADMINISTRATOR

ST LLC; Dubai; On-site; AED 67,000 - 92,000; Full time

Job summary

ST LLC is seeking an office administrator in Dubai to manage daily administration for trucking operations. You will handle professional communication with customers, suppliers, and partners via email and WhatsApp, acting as the main liaison between customers, the office, and the foreman.

You will prepare invoices, SOAs, and monitor payments while maintaining Excel-based financial records and basic P&L reporting. The role requires UAE residency and strong English communication.

Qualifications

• 1-3 years of experience in office administration, accounts administration, or a similar role.
• Strong proficiency in Microsoft Excel, including data entry, formulas, reporting.

Responsibilities

• Manage daily office administration and coordinate trucking operations.
• Communicate with customers, suppliers, and partners via email and WhatsApp.
• Serve as primary contact between customers, the office, and foreman.
• Prepare and issue customer invoices and SOAs.
• Follow up on outstanding payments and overdue invoices.
• Maintain Excel spreadsheets for revenue, expenses, payments, and records.
• Prepare basic profit and loss reports and expense summaries.
• Track transportation jobs, invoices, supplier payments, and expenses.
• Coordinate with foreman to report daily progress to customers.
• Organize company documentation and data entry; maintain records.
• Address inquiries promptly and handle day-to-day tasks as needed.

Skills

Microsoft Excel

Email/WhatsApp communication

Accounts administration

Invoicing

Data entry

Multitasking

Attention to detail

Tools

Microsoft Outlook

WhatsApp

Job description

• Manage daily office administration and coordinate activities for trucking operations.

• Handle professional communication with customers, suppliers, and business partners via email and WhatsApp.

• Act as the primary point of contact between customers, the office, and the company's foreman.

• Prepare and issue customer invoices and Statements of Account (SOAs).

• Follow up with customers on outstanding payments, overdue invoices, and pending matters.

• Maintain and update Excel spreadsheets for revenue, expenses, payments, and operational records.

• Prepare basic profit and loss reports, expense summaries, and financial statements.

• Maintain accurate records of transportation jobs, invoices, supplier payments, and expenses.

• Coordinate with the foreman to track daily work progress and provide timely updates to customers.

• Organize company documentation, manage data entry, and maintain proper records.

• Ensure all customer inquiries, emails, and administrative tasks are addressed promptly.

• Handle other day-to-day administrative and operational responsibilities as required.

Desired Candidate Profile

• Candidates currently residing in the UAE will be preferred.

• Preference will be given to candidates holding a valid UAE residence visa and available to join at short notice.

• 1-3 years of experience in office administration, accounts administration, or a similar role.

• Strong proficiency in Microsoft Excel, including formulas, data entry, spreadsheet management, and reporting.

• Excellent written and spoken English, with the ability to draft professional emails independently.

• Experience preparing invoices, Statements of Account (SOAs), and following up on outstanding payments.

• Basic understanding of accounting, expense tracking, and profit and loss reporting.

• Comfortable using email, WhatsApp, and Microsoft Office applications for daily business communication.

• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.

• Ability to work independently, take ownership of responsibilities, and follow up without constant supervision.

• Professional communication skills when dealing with customers, suppliers, and internal staff.

• Previous experience in the transportation, trucking, or logistics industry is an advantage but not mandatory.