Office Administrator & Accountant

applydubaijob.com; Dubai; On-site; AED 33,000 - 56,000; Full time

Job summary

FleetFix is seeking an organized Office Administrator & Accountant to oversee daily administrative workflows and financial operations at its facility in Dubai Investments Park. This role blends front-office coordination with vendor procurement and core bookkeeping responsibilities to support a fast-paced fleet services environment.

The successful candidate will manage billing lifecycles, track payables/receivables, negotiate with suppliers, maintain ledgers, and ensure seamless day-to-day

Qualifications

• Bachelor’s Degree or Diploma in Accounting, Finance, or Business Administration.
• 2–4 years of combined administrative and accounting experience in the UAE.
• Fluent English communication; Hindi and Malayalam preferred.
• UAE corporate banking basics and VAT understanding.

Responsibilities

• Direct daily administrative operations to maintain an efficient, well-organized office.
• Oversee procurement activities, source supplies, and negotiate pricing with vendors.
• Issue customer estimates, prepare invoices, and follow up on receivables for timely collections.
• Verify supplier bills, manage cash flow tracking, and process payments.
• Maintain financial records, record expenditures, and support bookkeeping procedures.

Skills

Vendor procurement

Supplier negotiation

Invoicing

Billing & payments

Education

Bachelor’s Degree or Diploma in Accounting, Finance, or Business Administration

Job description

Job Title: Office Administrator & Accountant

Company: FleetFix

Location: Dubai Investments Park (DIP), Dubai, United Arab Emirates

Employment Type: Full-time

Salary: AED 3,000–5,000 per month

Core Competencies: Bachelor’s Degree or Diploma in Accounting, Finance, or Business Administration | 2–4 Years Dual Admin & Accounting Experience | Vendor Procurement & Supplier Negotiation | Invoicing & Accounts Payable/Receivable

Role Overview: FleetFix is seeking an organized Office Administrator & Accountant to oversee daily administrative workflows and financial operations at its facility in Dubai Investments Park. This position blends front-office management, vendor procurement, and core bookkeeping responsibilities to support a fast-paced fleet services environment. The successful candidate will manage billing lifecycles, track accounts payable and receivable, negotiate with suppliers, maintain accurate financial ledgers, and ensure seamless day-to-day administrative coordination.

Key Responsibilities:

• Direct daily administrative operations to maintain an efficient, well-organized office environment.
• Oversee procurement activities, source operational supplies, and negotiate pricing with external vendors and suppliers.
• Issue customer estimates, prepare professional invoices, and follow up actively on receivables to ensure timely collections.
• Verify supplier bills, manage cash flow tracking, and execute vendor payment processing.
• Maintain comprehensive financial records, record daily expenditures, and support general bookkeeping procedures.

Skills & Experience Required:

• Education & Credentials: Bachelor’s Degree or Diploma in Accounting, Finance, Business Administration, or a related field.
• Professional Background: 2 to 4 years of combined administrative and accounting experience within the UAE (automotive, fleet, or logistics industry background is preferred).
• Language & Communication: Fluent English communication skills; proficiency in Hindi and Malayalam is strongly preferred.
• Core Competencies: UAE corporate banking basics, foundational VAT understanding, computer literacy, multitasking efficiency, and meticulous attention to detail.