Trucking Operations & Invoicing Administrator

ST LLC; Dubai; On-site; AED 67,000 - 92,000; Full time

Job summary

ST LLC is seeking an office administrator in Dubai to manage daily administration for trucking operations. You will handle professional communication with customers, suppliers, and partners via email and WhatsApp, acting as the main liaison between customers, the office, and the foreman.

You will prepare invoices, SOAs, and monitor payments while maintaining Excel-based financial records and basic P&L reporting. The role requires UAE residency and strong English communication.

Qualifications

• 1-3 years of experience in office administration, accounts administration, or a similar role.
• Strong proficiency in Microsoft Excel, including data entry, formulas, reporting.

Responsibilities

• Manage daily office administration and coordinate trucking operations.
• Communicate with customers, suppliers, and partners via email and WhatsApp.
• Serve as primary contact between customers, the office, and foreman.
• Prepare and issue customer invoices and SOAs.
• Follow up on outstanding payments and overdue invoices.
• Maintain Excel spreadsheets for revenue, expenses, payments, and records.
• Prepare basic profit and loss reports and expense summaries.
• Track transportation jobs, invoices, supplier payments, and expenses.
• Coordinate with foreman to report daily progress to customers.
• Organize company documentation and data entry; maintain records.
• Address inquiries promptly and handle day-to-day tasks as needed.

Skills

Microsoft Excel

Email/WhatsApp communication

Accounts administration

Invoicing

Data entry

Multitasking

Attention to detail

Tools

Microsoft Outlook

WhatsApp

Job description

ST LLC is seeking an office administrator in Dubai to manage daily administration for trucking operations. You will handle professional communication with customers, suppliers, and partners via email and WhatsApp, acting as the main liaison between customers, the office, and the foreman.

You will prepare invoices, SOAs, and monitor payments while maintaining Excel-based financial records and basic P&L reporting. The role requires UAE residency and strong English communication.