Multiple Administrative & Support Roles

applydubaijob.com; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

XAD Group of Companies in Dubai is seeking motivated administrative and operational support professionals to join its growing team. Roles include Admin Supervisor, Executive Assistant to CEO, Resource Management Executive, and Receptionist, focusing on facilitating daily operations and cross-department coordination.

Candidates should have 2–4 years of relevant experience, strong communication and organizational skills, and proficiency with Microsoft Office.

Qualifications

• 2–4 years of relevant administrative or executive support experience.
• Proficiency with Microsoft Office Suite and office management software.
• Strong professional communication and organizational skills.
• Ability to work in fast-paced environments.

Responsibilities

• Supervise day-to-day administrative functions and maintain workflows.
• Provide executive-level support including calendar management and scheduling.
• Manage front-desk operations, receptions, and phone switchboards.
• Support resource allocations, team coordination, and internal projects.
• Maintain digital and physical documentation and compile logs.

Skills

Professional communication

Organizational skills

Office coordination

Time management

Tools

Microsoft Office Suite

Office management software

Virtual meeting tools

Job description

Job Title

Multiple Administrative & Support Roles (Admin Supervisor, Executive Assistant, Resource Management Executive, Receptionist)

Company

XAD Group of Companies

Location

Dubai, United Arab Emirates

Employment Type

Full Time

Salary

Not Specified

Candidate Prerequisites

2-4 Years Relevant Administrative Experience | Professional Communication & Organizational Skills | Expertise in Office Coordination Procedures | Ability to Work in Fast-Paced Environments

Description

XAD Group of Companies is seeking motivated administrative and operational support professionals to join its growing team in Dubai. The company is actively recruiting across multiple key support functions, including Admin Supervisor, Executive Assistant to CEO, Resource Management Executive, and Receptionist positions. These roles focus on facilitating daily business operations, coordinating cross-departmental workflows, supporting executive leadership, managing front-office interactions, and ensuring structured recordkeeping across administrative procedures.

Key Responsibilities

• Supervise day-to-day administrative functions and maintain smooth operational workflows.
• Provide executive-level support, including calendar management, scheduling, and strategic business correspondence.
• Handle front-desk operations, visitor receptions, phone switchboards, and general office administration.
• Support resource allocations, team coordination tasks, and internal administrative projects.
• Maintain digital and physical documentation, track administrative records, and compile operational logs.

Requirements

• Education & Experience: 2 to 4 years of relevant administrative or executive support experience within corporate environments.
• Technical Skills: Proficiency with Microsoft Office Suite, office management software, and virtual meeting/scheduling tools.
• Key Competencies: Administrative operations, office coordination, executive support, resource management, and time management.