Merchandise Administration Assistant - 1 Year Contract

Al Tayer Group; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Al Tayer Group in Dubai is seeking a Merchandising Administration Assistant to support the team with administrative tasks and to contribute to the merchandise process. The role drives performance against sales and margin targets by ensuring accurate records and timely order processing.

The successful candidate will have a Bachelor's degree and at least 2 years in fashion/luxury retail buying/planning, with strong Excel/MS Office skills and excellent communication.

Qualifications

• Bachelor's degree in related field.
• Minimum 2 years in buying merchandise/planning.
• Strong merchandising financials understanding.
• Excellent English communication and problem-solving.
• Ability to work under deadlines in a fast-paced environment.

Responsibilities

• Maintain records, files and databases accurately and timely.
• Create new items and purchase orders; update cost and retail changes.
• Enter seasonal orders and provide order overviews and summaries.
• Validate order confirmations against invoices and orders.
• Manage product hierarchy and data enrichment.
• Coordinate shipments with logistics to ensure timely deliveries.
• Prepare weekly shipped/delivery reports and flag risks.

Skills

Merchandising knowledge

Analytical thinking

Communication skills

Organizational skills

Team collaboration

Education

Bachelor's degree

Tools

Excel

MS Office

Job description

Job Description

The Merchandising Administration Assistant will support the team by providing administrative support and contributing to the merchandise process. This will be a key role to support the team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

Responsibilities

Functional Roles and Responsibilities

• Ensuring all necessary records, files and databases are maintained accurately and updated in a timely manner.
• Creating new items, and purchase orders and maintaining cost and retail price changes.
• Ensuring timely entering of all seasonal orders, to meet requested deadlines. In addition, checking and providing overviews/ summaries of all orders placed.
• Validating of order confirmations against invoices and orders.
• Maintain the product hierarchy; ensuring product data is accurate and consistent.
• Create the master file ensuring accurate and correct data enrichment.
• Ensure supplier setup is complete including estimated landed costs.
• Provide finance department with details for drafting letters of credit and submit for supplier approval.
• Check all supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier, buying and finance in a timely fashion to adhere to any supplier deadlines.
• Manage all aspects relating to the shipments and logistical processing.
• Manage return to vendor requests (RTV's), ensuring effective communication to suppliers.
• Produce weekly % shipped report. Ensure PO shipment trackers are maintained, delivery dates managed and deviances are escalated to buyers and planners. Highlight any possible risks and reasons for delays.
• Coordinate shipments with suppliers and Al Tayer logistics to ensure timely deliveries.
• Track and manage special orders and customer requests.
• Update delivery schedule and communicate to the buyers and planners on a weekly basis.

Qualifications

Education/Certification and Continued Education

• A Bachelor's degree in any related field is a requirement.

Years of Experience

• Minimum 2 years of buying merchandise / planning experience in fashion/luxury retail.

Knowledge and Skills

• Strong understanding of Merchandising financials.
• Advanced computer skills in Excel and MS Office.
• Numerate with strong analytical skills and financial acumen.
• Excellent communication, organizational and problem-solving skills.
• Aptitude to function within deadlines, while working both independently and as part of a team.
• Ability to recognize, analyze and quantify market trends.
• Ability to work independently and proactively, with excellent attention to detail.
• Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
• Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.

Languages

• Proficient in the English Language.

Additional Requirements

• Product / brand orientation with good knowledge of fashion industry and benchmarks.
• Stakeholder management skills to build and maintain collaborative relationships with internal and external stakeholders and counterparts.
• Commercial skills with the ability to identify opportunities and potential business risks.