Finance Operations Coordinator - 1 Year Contract

Al Tayer Group; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Al Tayer Insignia in Dubai is seeking a Supply Chain Admin to provide ongoing support to supply chain activities and manage administrative tasks across systems and processes.

The role involves coordinating with planning, buying, and finance on vendor records, LC openings, and payment statuses, while ensuring documentation is updated and discrepancies are resolved promptly.

Qualifications

• High levels of computer literacy, numeric and analytical skills.
• Good communication and inter-personal skills.
• Highly organised with attention to detail.

Responsibilities

• Liaise with planning / buying for correct supplier’s information and bank details to ensure accurate vendor registration to cater accurate purchase order and payment.
• Provide Planners on weekly basis with information regarding status of payments and deliveries.
• Provide accurate data with shipment deliveries against payment process to Planning/Buying.
• Provide Finance department with details for drafting Letters of Credit and submit for supplier approval.
• Coordinate with suppliers for Letter of Credit opening and send the final LC application to Finance department for approval/signature.
• Track expiry dates of LC’s and amend/ cancel based on following season OTB commitments.
• Resolve any shipment discrepancies and liaise with the suppliers in case of any variance/damage to prompt immediate corrective action.
• Coordinate with Planners and warehouse for shipment discrepancies and liaise with the suppliers in case of any variance of payment and take prompt action.
• Submit claims for damages/ return to vendors/ any other support from Brand/ suppliers and ensure timely collection and accounting.
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and databases.

Skills

Analytical skills

Communication

Organised

Education

Graduate in Commerce/ Finance

Job description

Job Description:

To provide ongoing support to supply chain activities and shoulder all the administrative responsibilities as functionally required by the business using relevant IT systems and processes.

Responsibilities

Functional Roles and Responsibilities

• Liaise with planning / buying for correct supplier’s information and bank details to ensure accurate vendor registration to cater accurate purchase order and payment.
• Provide Planners on weekly basis with information regarding status of payments and deliveries.
• Provide accurate data with shipment deliveries against payment process to Planning/Buying.
• Provide Finance department with details for drafting Letters of Credit and submit for supplier approval.
• Coordinate with suppliers for Letter of Credit opening and send the final LC application to Finance department for approval/signature.
• Track expiry dates of LC’s and amend/ cancel based on following season OTB commitments.
• Resolve any shipment discrepancies and liaise with the suppliers in case of any variance/damage to prompt immediate corrective action.
• Coordinate with Planners and warehouse for shipment discrepancies and liaise with the suppliers in case of any variance of payment and take prompt action.
• Submit claims for damages/ return to vendors/ any other support from Brand/ suppliers and ensure timely collection and accounting.
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and databases.

Qualifications

Education/Certification and Continued Education

• Graduate in Commerce/ Finance.

Years of Experience

• 3+ years’ experience in a relevant field.

Knowledge and Skills

• High levels of computer literacy, numeric and analytical skills.
• Good communication and inter-personal skills.
• Highly organised with attention to detail.

At Al Tayer Insignia, your career is more than a job — it’s a journey into the heart of luxury retail. For over 40 years, we’ve partnered with the world’s most iconic brands, creating award-winning retail experiences across our boutiques, department stores, and leading online platforms. With stores and outlets across the GCC and a truly seamless omnichannel presence, we bring style, innovation, and heritage together. Here, you’ll join a diverse, customer obsessed, passionate team that celebrates creativity, values individuality, and empowers you to grow. Join us on our journey, reimagining fashion and redefining the meaning of luxury in the region.

Requirements: