Merchandise Administration Assistant - 1 Year Contract

Al Tayer Group Career site; Dubai; On-site; AED 100,000 - 145,000; Full time

Job summary

Al Tayer Group seeks a Merchandising Administration Assistant to support the team with administrative duties and drive the merchandise process. This role helps maximize sales and margin targets by ensuring timely data entry, accurate records, and smooth order processing.

Responsibilities include creating items and purchase orders, maintaining product data, coordinating shipments, monitoring orders, and providing weekly shipment reports.

Qualifications

• Bachelor's degree in any related field is a requirement.
• Minimum 2 years of buying merchandise / planning experience in fashion/luxury retail.
• Strong merchandising financials knowledge and advanced Excel/MS Office skills.

Responsibilities

• Maintain records, files and databases accurately and update them promptly.
• Create new items and purchase orders; maintain cost and retail price changes.
• Enter seasonal orders on time and provide overviews of all orders.
• Validate order confirmations against invoices and orders.
• Maintain the product hierarchy and ensure data accuracy.
• Coordinate shipments and logistics with suppliers and Al Tayer logistics.

Skills

Merchandising analytics

Attention to detail

Communication skills

Organizational skills

Problem-solving

Deadline oriented

Cross-functional collaboration

Market trend analysis

Education

Bachelor's degree

Tools

Excel

MS Office

Job description

Job Description

The Merchandising Administration Assistant will support the team by providing administrative support and contributing to the merchandise process. This will be a key role to support the team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

Responsibilities

Functional Roles and Responsibilities

• Ensuring all necessary records, files and databases are maintained accurately and updated in a timely manner.
• Creating new items, and purchase orders and maintaining cost and retail price changes.
• Ensuring timely entering of all seasonal orders, to meet requested deadlines. In addition, checking and providing overviews/ summaries of all orders placed.
• Validating of order confirmations against invoices and orders.
• Maintain the product hierarchy; ensuring product data is accurate and consistent.
• Create the master file ensuring accurate and correct data enrichment.
• Ensure supplier setup is complete including estimated landed costs.
• Provide finance department with details for drafting letters of credit and submit for supplier approval.
• Check all supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier, buying and finance in a timely fashion to adhere to any supplier deadlines.
• Manage all aspects relating to the shipments and logistical processing.
• Manage return to vendor requests (RTV's), ensuring effective communication to suppliers.
• Produce weekly % shipped report. Ensure PO shipment trackers are maintained, delivery dates managed and deviances are escalated to buyers and planners. Highlight any possible risks and reasons for delays.
• Coordinate shipments with suppliers and Al Tayer logistics to ensure timely deliveries.
• Track and manage special orders and customer requests.
• Update delivery schedule and communicate to the buyers and planners on a weekly basis.

Qualifications

Education/Certification and Continued Education

• A Bachelor's degree in any related field is a requirement.

Years of Experience

• Minimum 2 years of buying merchandise / planning experience in fashion/luxury retail.

Knowledge and Skills

• Strong understanding of Merchandising financials.
• Advanced computer skills in Excel and MS Office.
• Numerate with strong analytical skills and financial acumen.
• Excellent communication, organizational and problem-solving skills.
• Aptitude to function within deadlines, while working both independently and as part of a team.
• Ability to recognize, analyze and quantify market trends.
• Ability to work independently and proactively, with excellent attention to detail.
• Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
• Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.

Languages

• Proficient in the English Language.

Additional Requirements

• Product / brand orientation with good knowledge of fashion industry and benchmarks.
• Stakeholder management skills to build and maintain collaborative relationships with internal and external stakeholders and counterparts.
• Commercial skills with the ability to identify opportunities and potential business risks.