Listing Coordinator & Administrative Assistant

Property Network; Dubai; Presencial; AED 100.000 - 167.000; Jornada completa

Descripción de la vacante

Property Network in Dubai, UAE seeks a Listing Coordinator & Administrative Assistant to manage property listings across portals and handle routine admin tasks. You will coordinate with agents, photographers, and the marketing team to enhance listings and ensure accuracy of details, photos, and documents.

Additionally, you will generate invoices, track payments, maintain CRM and accounting records, and support bookkeeping activities. A detail-oriented, proactive mindset is essential for success.

Formación

• Create, update, and manage property listings across online portals.
• Coordinate with agents, photographers, and marketing for content creation.
• Make outbound calls to property owners to generate new rental listings.
• Maintain records in CRM and accounting systems.

Responsabilidades

• Create, update, and manage property listings across online portals.
• Coordinate with agents, photographers, and marketing for content creation.
• Make outbound calls to property owners to generate new rental listings.
• Follow up with property owners and maintain regular communication to secure new listings.
• Maintain records of active, inactive, and expired listings.
• Generate, issue, and track invoices for clients and internal teams.
• Collect payments and maintain payment records.
• Maintain accurate financial, client, and property records in CRM and accounting systems.
• Assist in bookkeeping tasks such as expense tracking and bank reconciliations.
• Coordinate with vendors for timely deliveries and payments.
• Ensure smooth office operations including scheduling and professional communication.

Conocimientos

Listing coordination

Administrative support

Vendor coordination

Communication

Herramientas

CRM system

Online portals (Bayut, Property Finder, Dubizzle)

Descripción del empleo

We are seeking a detail-oriented, organized, and proactive Listing Coordinator & Administrative Assistant to join our team. In this role, you will manage property listings, handle professional administrative tasks, and support smooth operations within the office. If you thrive in a fast-paced environment and have excellent attention to detail, this role is for you!

Key Responsibilities:

Listing Coordination:

• Create, update, and manage property listings across online portals (Bayut, Property Finder, Dubizzle, company CRM, etc.).
• Ensure all property details, photos, videos, and documents are accurate and compliant.
• Coordinate with agents, photographers, and marketing team for content creation and listing enhancements.
• Make outbound calls to property owners and relevant contacts to generate new rental listings for the Rental Department.
• Follow up with property owners and maintain regular communication to secure new rental listings.
• Monitor listing performance and ensure leads are handled efficiently.
• Maintain updated records of active, inactive, and expired listings.

Administrative Duties:

• Generate, issue, and track invoices for clients and internal teams.
• Collect payments, follow up on outstanding invoices, and maintain payment records.
• Maintain accurate financial, client, and property records in CRM and accounting systems.
• Assist in bookkeeping tasks such as expense tracking, petty cash management, and bank reconciliations.
• Coordinate with vendors, developers, and service providers for timely deliveries and payments.
• Ensure smooth office operations, including scheduling, follow-ups, and professional communication.
• Maintain office supplies and coordinate any office maintenance requirements.