Property Listings & Admin Coordinator (Rentals)

Property Network; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

Property Network in Dubai, UAE seeks a Listing Coordinator & Administrative Assistant to manage property listings across portals and handle routine admin tasks. You will coordinate with agents, photographers, and the marketing team to enhance listings and ensure accuracy of details, photos, and documents.

Additionally, you will generate invoices, track payments, maintain CRM and accounting records, and support bookkeeping activities. A detail-oriented, proactive mindset is essential for success.

Qualifications

• Create, update, and manage property listings across online portals.
• Coordinate with agents, photographers, and marketing for content creation.
• Make outbound calls to property owners to generate new rental listings.
• Maintain records in CRM and accounting systems.

Responsibilities

• Create, update, and manage property listings across online portals.
• Coordinate with agents, photographers, and marketing for content creation.
• Make outbound calls to property owners to generate new rental listings.
• Follow up with property owners and maintain regular communication to secure new listings.
• Maintain records of active, inactive, and expired listings.
• Generate, issue, and track invoices for clients and internal teams.
• Collect payments and maintain payment records.
• Maintain accurate financial, client, and property records in CRM and accounting systems.
• Assist in bookkeeping tasks such as expense tracking and bank reconciliations.
• Coordinate with vendors for timely deliveries and payments.
• Ensure smooth office operations including scheduling and professional communication.

Skills

Listing coordination

Administrative support

Vendor coordination

Communication

Tools

CRM system

Online portals (Bayut, Property Finder, Dubizzle)

Job description

Property Network in Dubai, UAE seeks a Listing Coordinator & Administrative Assistant to manage property listings across portals and handle routine admin tasks. You will coordinate with agents, photographers, and the marketing team to enhance listings and ensure accuracy of details, photos, and documents.

Additionally, you will generate invoices, track payments, maintain CRM and accounting records, and support bookkeeping activities. A detail-oriented, proactive mindset is essential for success.