Administration Assistant

D&A Properties LLC; Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

D A Properties LLC in Dubai is seeking a professional, organized Real Estate Admin cum Receptionist to support daily administrative and real estate operations. The ideal candidate will handle listings, coordinate with clients and agents, manage documentation, and ensure a professional front-office experience for visitors and clients.

You will manage property listings, liaise with clients and agents, and prepare/maintain documentation while supporting the daily needs of the real estate team in a

Qualifications

• Previous experience in real estate administration, receptionist or office administration is preferred.
• Knowledge of Dubai real estate procedures and property portals is an advantage.
• Familiarity with Trakheesi permits, NOC procedures, tenancy contracts and real estate documentation is preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Good attention to detail and accuracy.
• Professional appearance and a customer-service-oriented attitude.
• Proficiency in Microsoft Office Word, Excel and Outlook.
• Ability to multitask and work effectively in a fast-paced real estate environment.

Responsibilities

• Maintain accurate and up-to-date records of attendance and leave (if applicable).
• Upload property listings across Bayut, Dubizzle and Property Finder with accuracy.
• Assist in creation and distribution of marketing materials.
• Update digital platforms and property portals with current listings and promotions.
• Serve as a key contact between clients, owners and agents to ensure smooth communication.
• Monitor listed properties and prepare performance reports.
• Support Business Development by sourcing new properties from owners and developers.
• Coordinate and schedule property viewings.
• Prepare and manage official documents including NOC, Trakheesi permits and tenancy contracts.
• Welcome visitors professionally and manage front-office operations.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time-management

Attention to detail

Customer service mindset

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Company

D A Properties LLC

Employment Type

Full-Time

Position

Real Estate Admin cum Receptionist

About the Role

D A Properties LLC is looking for a professional organized and detail-oriented Real Estate Admin cum Receptionist to support our daily administrative and real estate operations. The ideal candidate will be responsible for handling administrative tasks maintaining property listings coordinating with clients and agents managing documentation and ensuring a professional front-office experience for visitors and clients.

Job Responsibilities

• Maintain accurate and up-to-date records of employee attendance and leave to ensure timely and error-free payroll processing.
• Collect, verify and upload property listings across online portals such as Bayut, Dubizzle and Property Finder ensuring accuracy, consistency and compliance with company standards.
• Assist in the creation and distribution of marketing materials including flyers and online advertisements.
• Regularly update digital platforms and property portals to reflect current listings and promotions.
• Serve as a key point of contact between clients, property owners and agents, facilitating effective communication and ensuring a seamless flow of information throughout the transaction cycle.
• Monitor the performance of listed properties, analyze metrics such as views and inquiries and prepare regular performance reports for internal review and client reporting.
• Support the Business Development team by sourcing new properties through outreach to owners and developers.
• Coordinate and schedule property viewings in a timely and organized manner.
• Prepare and manage official documentation including No Objection Certificates, NOC, Trakheesi permits, tenancy contracts and related legal documents ensuring alignment with regulatory requirements.
• Welcome and assist visitors in a courteous and professional manner.
• Maintain a well-organized and fully stocked reception area and manage front-office supplies and inventory as needed.
• Provide general administrative and operational support to the real estate team as required.

Requirements

• Previous experience in real estate administration, receptionist or office administration is preferred.
• Knowledge of Dubai real estate procedures and property portals such as Bayut, Dubizzle and Property Finder is an advantage.
• Familiarity with Trakheesi permits, NOC procedures, tenancy contracts and real estate documentation is preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Good attention to detail and accuracy.
• Professional appearance and a customer-service-oriented attitude.
• Proficiency in Microsoft Office Word, Excel and Outlook.
• Ability to multitask and work effectively in a fast-paced real estate environment.

What We Offer

• Professional and collaborative working environment
• Opportunity to develop experience in Dubai real estate industry
• Career growth and learning opportunities
• Exposure to property administration listings documentation and business development

Company will provide the Visa

Location Emirates Tower Exit 2 Shiek Zayed Road Dubai UAE

Can speak arabic is a plus and have less than 1 year of experience as an admin assistant or receptionist.