Listing and Transaction Coordinator

Tanqeeb; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Tanqeeb is seeking a detail-oriented Real Estate Administration professional in Dubai to manage listings across portals and ensure accuracy of ownership and transaction data.

You will verify information, monitor listing status, coordinate DLD/RERA forms, and support AML/KYC compliance while maintaining CRM records and document control. The role requires 2–3 years of Dubai real estate admin experience and strong English communication.

Qualifications

• Minimum 2-3 years of relevant experience in Dubai real estate administration, listings or transaction coordination.
• Good working knowledge of DLD/RERA processes.
• Familiarity with property portals, listing permits and transaction documentation.
• Strong document-control and organizational skills.
• Good written and spoken English.

Responsibilities

• Create, update and maintain property listings across approved portals and systems
• Verify property, ownership and listing information before publication
• Monitor listing permits, expiry dates and listing status
• Remove unavailable, expired, sold or leased listings promptly
• Maintain listing quality and accuracy across approved channels
• Coordinate with Property Advisors on missing documents and transaction requirements
• Open and manage sales and leasing transaction files
• Coordinate DLD/RERA forms and required transaction documentation
• Track signatures, approvals and transaction deadlines
• Coordinate with Finance regarding deposits, payments, commissions and deal closure
• Support AML/KYC/CDD documentation and elevate compliance concerns when required
• Ensure transaction files are complete, traceable and properly archived
• Maintain accurate CRM and system records
• Coordinate internal handover and administrative transaction closure

Skills

Real estate administration

Listings coordination

Transaction coordination

AML/KYC/CDD

DLD/RERA processes

CRM systems

Property portals

Microsoft Office

Attention to detail

English proficiency

Tools

CRM systems

Property portals

Microsoft Office

Job description

• Create, update and maintain property listings across approved portals and systems

• Verify property, ownership and listing information before publication

• Monitor listing permits, expiry dates and listing status

• Remove unavailable, expired, sold or leased listings promptly

• Maintain listing quality and accuracy across approved channels

• Coordinate with Property Advisors on missing documents and transaction requirements

• Open and manage sales and leasing transaction files

• Coordinate DLD/RERA forms and required transaction documentation

• Track signatures, approvals and transaction deadlines

• Coordinate with Finance regarding deposits, payments, commissions and deal closure

• Support AML/KYC/CDD documentation and elevate compliance concerns when required

• Ensure transaction files are complete, traceable and properly archived

• Maintain accurate CRM and system records

• Coordinate internal handover and administrative transaction closure

Desired Candidate Profile

• Minimum 2-3 years of relevant experience in Dubai real estate administration, listings or transaction coordination

• Good working knowledge of DLD/RERA processes

• Familiarity with property portals, listing permits and transaction documentation

• Strong understanding of sales and leasing transaction administration

• Good awareness of AML/KYC/CDD requirements

• Excellent attention to detail and follow-up

• Strong document-control and organizational skills

• Ability to manage multiple transactions simultaneously

• Good written and spoken English

• Comfortable working with CRM systems, property portals and Microsoft Office

• Able to work under deadlines without compromising compliance or accuracy

Who We Are Looking For

We are looking for someone who takes ownership of the process, not simply someone who collects and forwards documents.