Listing Coordinator & Administrative Assistant

Property Network; Dubai; On-site; AED 56,000 - 100,000; Full time

Job summary

Property Network in Dubai seeks a detail-oriented Listing Coordinator & Administrative Assistant to manage property listings across online portals and the company CRM. You will ensure accurate details, photos, and documents while coordinating with agents and the marketing team for content enhancements.

You will perform invoicing, payments, CRM data entry, and basic bookkeeping while supporting office operations in a fast-paced environment.

Qualifications

• Experience coordinating property listings on portals (Bayut, Property Finder, Dubizzle) and updating details.
• Strong administrative and data-entry skills with high accuracy.
• Excellent communication with agents, owners, and internal teams.

Responsibilities

• Create, update, and manage property listings across online portals and the company CRM.
• Ensure all listing details, photos, videos, and documents are accurate and compliant.
• Coordinate content creation with agents, photographers, and marketing for listings.
• Make outbound calls to property owners to generate new rental listings for the Rental Department.
• Generate, issue, and track invoices; collect payments; maintain records.
• Maintain CRM and accounting records; assist in bookkeeping tasks.
• Coordinate with vendors and service providers for timely payments and deliveries.
• Support smooth office operations, scheduling, and professional communication.

Skills

Listing coordination

Administrative tasks

Communication

CRM usage

Outreach calls

Vendor coordination

Tools

CRM system

Accounting software

Job description

We are seeking a detail-oriented, organized, and proactive Listing Coordinator & Administrative Assistant to join our team. In this role, you will manage property listings, handle professional administrative tasks, and support smooth operations within the office. If you thrive in a fast-paced environment and have excellent attention to detail, this role is for you!

Key Responsibilities:

Listing Coordination:

• Create, update, and manage property listings across online portals (Bayut, Property Finder, Dubizzle, company CRM, etc.).
• Ensure all property details, photos, videos, and documents are accurate and compliant.
• Coordinate with agents, photographers, and marketing team for content creation and listing enhancements.
• Make outbound calls to property owners and relevant contacts to generate new rental listings for the Rental Department.
• Follow up with property owners and maintain regular communication to secure new rental listings.
• Monitor listing performance and ensure leads are handled efficiently.
• Maintain updated records of active, inactive, and expired listings.

Administrative Duties:

• Generate, issue, and track invoices for clients and internal teams.
• Collect payments, follow up on outstanding invoices, and maintain payment records.
• Maintain accurate financial, client, and property records in CRM and accounting systems.
• Assist in bookkeeping tasks such as expense tracking, petty cash management, and bank reconciliations.
• Coordinate with vendors, developers, and service providers for timely deliveries and payments.
• Ensure smooth office operations, including scheduling, follow-ups, and professional communication.
• Maintain office supplies and coordinate any office maintenance requirements.