Administrative Assistant

Manzil Asset Management; Dubai; On-site; AED 111,600 - 167,400; Full time

Job summary

Manzil Asset Management in Dubai is looking for an Admin Executive to ensure smooth administrative operations across departments. The role involves handling documentation, office coordination, data entry, and facilitating internal communication in a fast-paced environment.

The ideal candidate should possess a Bachelor’s degree, 2-4 years of relevant experience, and strong knowledge of Dubai real estate documentation processes. Proficiency in MS Office and CRM systems is preferred.

We value trustworthiness, attention to detail, and the ability to multitask effectively.

Qualifications

• 2 – 4 years of administrative experience in real estate or service-based industries.
• Knowledge of RERA forms and leasing contracts.
• Proficiency in digital and physical filing systems.

Responsibilities

• Prepare and manage tenancy contracts and leasing agreements as per DLD regulations.
• Maintain documentation for Ejari registrations and tenancy renewals.
• Coordinate and track lease payments and deposits.
• Manage filing systems for properties under management.
• Liaise with agents and clients for timely documentation.
• Support brokers with listing and RERA paperwork.
• Coordinate with internal teams for operational alignment.

Skills

Understanding of Dubai real estate documentation processes

Excellent written and verbal communication skills in English

High attention to detail

Proficient in MS Office and Google Workspace

Ability to multitask and work under pressure

Education

Bachelor's degree in business or related field

Tools

CRM systems

Property Finder, CRM, or Dubizzle backends

Job description

At Manzil Asset Management, we see property as more than just buildings—it's about shaping lifestyles and securing futures. With a foundation built on insightful market analysis and a keen understanding of our clients' needs, we excel in delivering exceptional residential, commercial, and investment properties across Dubai. Every transaction is a testament to our dedication to value, transparency, and client satisfaction.

At Manzil Asset Management, real estate is not a transaction. It's an allocation decision. We help serious investors protect and grow capital through structured, intelligent real asset strategies. Guided by market intelligence, disciplined frameworks, and founder‑led access to top developers and opportunities. Our edge is simple. We think like a fund and act like a partner. Advising, executing, managing, and scaling portfolios with clarity, selectivity, and integrity.

Job Overview: As an Admin Executive, you will provide day‑to‑day administrative support to ensure smooth internal operations across departments. You'll handle documentation, office coordination, data entry, and internal communication. Acting as a key support function in a high‑growth, fast‑paced environment.

Qualifications:

• Bachelor's degree in business, Business Administration, or a related field (preferred).
• 2 – 4 years of relevant experience in administrative roles, preferably in real estate or service‑based industries.

Responsibilities

• Prepare, review, and manage tenancy contracts, leasing agreements, renewals, and addendums in line with DLD regulations.
• Maintain up-to-date documentation for Ejari registrations, tenancy renewals, title deeds, Oqood, and other RERA/DLD processes.
• Coordinate and track lease payments, deposits, and rental cheques with finance/admin.
• Manage a digital and physical filing system for all properties under management — including ownership documents, NOCs, utility accounts, and service charges.
• Liaise with agents, property managers, and clients to ensure timely documentation and updates.
• Coordinate with PROs for DLD transactions, approvals, and licensing submissions.
• Track lease expiries, follow‑up schedules, and keep renewal reminders updated.
• Support brokers with listing paperwork, RERA forms (A/B), Form F, and marketing documentation.
• Handle backend documentation for property onboarding, sales, transfers, and handovers.
• Manage inventory tracking, insurance renewals, AMC documents, and handover packs for homeowners and tenants.
• Assist with admin tasks related to brokerage commissions, contract signatures, and CRM updates.
• Coordinate with internal teams for meetings, reporting, and operational alignment.

Requirements

• Strong understanding of Dubai real estate documentation processes: Ejari, DLD, Oqood, title deeds, leasing contracts.
• Familiarity with RERA Forms (A/B/F) and leasing/sales workflows.
• Excellent written and verbal communication skills in English.
• Highly organized with strong attention to detail.
• Proficient in MS Office, Google Workspace, and CRM systems (knowledge of Property Finder, CRM, or Dubizzle backends is a plus).
• Ability to multitask, prioritize, and work under pressure in a fast‑paced environment.
• Trustworthy, reliable, and capable of handling confidential information.