Junior Bid Coordinator

dezigntechnic; Dubai; On-site; AED 100,000 - 134,000; Full time

Job summary

Dezigntechnic is seeking a Junior Bid Coordinator to support its business development and tendering activities across the UAE, KSA and regional markets. You will coordinate RFPs and RFQs, work with estimation and technical teams to gather inputs, and ensure all tender requirements and deadlines are met.

The role requires attention to detail, strong communication, and the ability to manage multiple submissions with tight timelines.

Qualifications

• 1-2 years of experience in bid/coordinator roles or similar
• Experience with RFPs/RFQs and tender submissions
• Proficient in MS Office (Excel, Word, PowerPoint)
• Strong written and verbal communication
• Ability to manage multiple proposals simultaneously and meet deadlines

Responsibilities

• Review incoming RFPs/RFQs and identify submission requirements, scope, deadlines and documentation
• Coordinate with estimation, technical and management teams to gather inputs for proposals
• Prepare and compile technical and commercial bid submissions per client requirements and Dezigntechnic standards
• Maintain bid trackers and ensure timely submissions, clarifications, and follow-ups
• Issue clarification requests to clients/consultants and track responses
• Coordinate preparation of company profiles, references, CVs, methodology and compliance documents
• Support BAFOs, revised proposals and commercial clarifications
• Maintain records of all proposals and tender documentation
• Update internal reports on RFPs, bids submitted and follow-up status
• Coordinate with teams to avoid missed deadlines and flag delays early
• Support prequalification submissions and vendor registrations as needed
• Assist Business Development with market research on opportunities

Skills

Coordination

Attention to detail

Deadline management

Written communication

Team collaboration

Tools

Microsoft Office

Job description

The Junior Bid Coordinator will support Dezigntechnic’s business development and tendering activities across the UAE, KSA and other regional markets. The role involves coordinating RFPs, preparing bid documentation, working with internal estimation and technical teams, tracking submissions and ensuring all tender requirements and deadlines are met.

Key Responsibilities

• Review incoming RFPs, RFQs and tender invitations and identify submission requirements, scope, deadlines and required documentation.
• Coordinate with the estimation, technical and management teams to obtain inputs required for commercial and technical proposals.
• Prepare and compile technical and commercial bid submissions in accordance with client requirements and Dezigntechnic standards.
• Maintain bid trackers and ensure all tenders, clarifications, submissions and follow-ups are completed within agreed timelines.
• Prepare and issue clarification requests to clients/consultants and follow up for responses.
• Coordinate preparation of company profiles, project references, team CVs, methodology, compliance documents and other bid-related information.
• Support preparation and submission of BAFOs, revised proposals and commercial clarifications.
• Maintain proper records of all proposals, correspondence, revisions and tender documentation.
• Update internal reports covering RFPs received, bids submitted, pending submissions, success rates and follow-up status.
• Coordinate with team members to ensure submission deadlines are not missed and elevate potential delays in advance.
• Support prequalification submissions and vendor registrations when required.
• Assist the Business Development team with research - new companies, competitor, consultant and decision-maker research related to active opportunities.

Key Skills

• Strong coordination and follow-up skills
• excellent attention to detail
• ability to work with multiple deadlines simultaneously
• good written and verbal communication
• proficiency in Microsoft Office, particularly Excel, Word and Power Point
• ability to work effectively with technical, estimation and commercial teams

Experience required: 1-2 Years

Location: Dubai / UAE