Tender Executive

Martrade Group; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

Martrade Group in Dubai is seeking a Tender Executive to coordinate tenders, registrations, pre-qualifications and proposal documentation, ensuring timely, compliant submissions.

You will liaise with Commercial, Pricing, Operations and other teams, maintain records and support post-submission inquiries, all while upholding accuracy and strong English communication.

Qualifications

• Minimum 2–3 years of relevant experience in tender, proposal or bid coordination.
• Experience within freight forwarding or logistics is preferred.
• Graduate in any discipline; a qualification in Logistics, Supply Chain or Business is preferred.
• Strong written and spoken English.
• Intermediate to advanced skills in Microsoft Word, Excel and PowerPoint.
• Working knowledge of SharePoint and Microsoft 365 collaboration tools.
• Experience with SAP Ariba or similar procurement portals is preferred.
• APMP or another professional certification would be an advantage.

Responsibilities

• Review and register RFQs, RFPs, RFIs, EOIs, pre-qualifications and vendor registration requests.
• Prepare tender summaries, compliance matrices, responsibility matrices, submission schedules and action trackers.
• Coordinate inputs with Commercial, Pricing, Operations, Projects, HSE, Quality, Finance and Legal.
• Compile and format technical and commercial proposal documentation.
• Complete client forms, questionnaires, declarations and compliance documents.
• Manage vendor registrations, supplier onboarding and pre-qualification submissions.
• Maintain tender records, SharePoint folders and proposal libraries.
• Conduct pre-submission quality and compliance checks.
• Support submissions through client portals, procurement platforms and email.
• Track post-submission clarifications and client information requests.

Skills

Tender coordination

Stakeholder coordination

Time management

Attention to detail

Communication

MS Word

MS Excel

MS PowerPoint

SharePoint

Procurement portals

Education

Bachelor's degree

Logistics / Supply Chain qualification preferred

APMP certification advantage

Tools

SAP Ariba

SharePoint / Microsoft 365

Job description

Martrade Group is looking for a Tender Executive to support our Tender & Proposal Management function in Dubai.

The role will be responsible for coordinating tenders, vendor registrations, pre-qualifications, proposal documentation, submissions and reporting, while working closely with internal stakeholders to ensure all requirements are completed accurately and within the required deadlines.

• Review and register RFQs, RFPs, RFIs, EOIs, pre-qualifications and vendor registration requests
• Prepare tender summaries, compliance matrices, responsibility matrices, submission schedules and action trackers
• Coordinate required inputs with Commercial, Pricing, Operations, Projects, HSE, Quality, Finance, Legal and other internal functions
• Compile and format technical and commercial proposal documentation
• Complete client forms, questionnaires, declarations and compliance documents
• Manage vendor registrations, supplier onboarding and pre-qualification submissions
• Maintain tender records, SharePoint folders, corporate documents and proposal libraries
• Conduct pre-submission quality and compliance checks
• Support submissions through client portals, procurement platforms and email
• Track post-submission clarifications and client information requests
• Strong attention to detail, planning and organization, communication, stakeholder coordination, time management, accountability and problem-solving skills.

• Minimum 2–3 years of relevant experience in tender, proposal or bid coordination
• Experience within freight forwarding or logistics is preferred
• Graduate in any discipline; a qualification in Logistics, Supply Chain or Business is preferred
• Strong written and spoken English
• Intermediate to advanced skills in Microsoft Word, Excel and PowerPoint
• Working knowledge of SharePoint and Microsoft 365 collaboration tools
• Experience with SAP Ariba or similar procurement and supplier-registration portals is preferred
• APMP or another relevant professional certification would be an advantage