International Administrative & Recruitment Coordinator

Connecting Minds; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

Connecting Minds in Dubai is seeking a highly organised Administrative Assistant / Recruitment Coordinator to support day-to-day admin, recruitment, and coordination for a leading property development company. The role requires meticulous attention to detail, proactive communication, and the ability to manage multiple priorities in a fast-paced, international environment.

You will provide executive support, manage documentation and records, coordinate with internal and external stakeholders

Qualifications

• Bachelor's degree or diploma in Business Administration, Human Resources, Office Management, or a related field.
• Minimum 3–5 years of relevant experience in administration, executive assistance, recruitment coordination, or a similar role.
• Previous experience supporting senior management or working in a Personal Assistant capacity is highly desirable.
• Experience in real estate, property development, construction, or an international business environment will be an advantage.
• Excellent written and verbal communication skills in English.
• Strong proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent organisational skills, attention to detail, and documentation management capabilities.
• Demonstrated ability to follow up on pending documents and outstanding tasks until completion.
• Ability to coordinate effectively with international stakeholders across different time zones.
• Strong multitasking skills and the ability to perform under pressure in a deadline-driven environment.
• High levels of professionalism, discretion, initiative, and accountability.

Responsibilities

• Provide comprehensive administrative and secretarial support to senior management, including calendar management, meeting coordination, travel arrangements, correspondence, and follow-ups.
• Manage emails, calls, appointments, meeting schedules, and day-to-day office coordination.
• Prepare reports, presentations, meeting minutes, letters, and other business documents.
• Handle confidential information and sensitive correspondence with discretion and professionalism.
• Document, organize, and maintain company records and documentation, including contracts and forms.
• Coordinate recruitment activities, including candidate communication, interview scheduling, and follow-ups.
• Liaise with candidates, hiring managers, HR teams, and recruitment agencies to ensure a smooth process.
• Coordinate with overseas offices and international partners to ensure timely information exchange.

Skills

Administrative support

Recruitment coordination

Calendar management

Communication

MS Office

Education

Bachelor's degree in Business Administration or related

Tools

MS Office

Job description

Connecting Minds in Dubai is seeking a highly organised Administrative Assistant / Recruitment Coordinator to support day-to-day admin, recruitment, and coordination for a leading property development company. The role requires meticulous attention to detail, proactive communication, and the ability to manage multiple priorities in a fast-paced, international environment.

You will provide executive support, manage documentation and records, coordinate with internal and external stakeholders