Administrative Officer

HR jobs in Dubai; Dubai; On-site; AED 39,000 - 45,000; Full time

Job summary

Reliant HR Consultancy in Dubai invites an Administrative Officer to support daily operations in a fast-paced recruitment environment. The role requires organised, detail-oriented individuals with 3–4 years of relevant admin experience, preferably within HR or recruitment agencies.

You will manage office administration, coordinate with clients, candidates and overseas partners, schedule interviews, maintain candidate databases, and prepare reports and official documents.

Qualifications

• Three to four years of relevant administrative experience, preferably in HR or recruitment.
• Experience in a recruitment agency, HR consultancy, or manpower company preferred.
• Bachelor's degree in Human Resources or related field.
• Based in the UAE preferred.

Responsibilities

• Manage daily office administration and documentation.
• Coordinate with clients, candidates, and overseas recruitment partners.
• Schedule interviews and follow recruitment activities.
• Maintain candidate databases, recruitment trackers, and records.
• Prepare reports, emails, letters, and official documents.
• Assist recruitment team with daily coordination and admin tasks.
• Handle visa processing and filing systems.

Skills

Administration

Communication

Multitasking

Documentation

Interview scheduling

Client coordination

Candidate coordination

Excel

Word

Outlook

Attention to detail

Organisational skills

Education

Bachelor's degree in HR or related field

Tools

MS Office

Job description

A recruitment agency runs on coordination. Every candidate, every client, every interview, every document, every follow-up. Behind the scenes, someone has to keep it all moving, and that person is often the difference between a smooth placement and a missed opportunity. Reliant HR Consultancy, a Dubai-based recruitment agency founded in 2011 and headquartered in Bur Dubai, is looking for an Administrative Officer to support its daily operations. This is a role for someone who is organised, detail-oriented, and comfortable working in the fast-paced environment of a recruitment agency.

This is a role for someone with three to four years of relevant administrative experience, preferably within a recruitment agency, HR consultancy, or manpower supply company. You will manage daily office administration and documentation, coordinate with clients, candidates, and overseas recruitment partners, and schedule interviews while following up on candidate selection and recruitment activities. You will maintain candidate databases, recruitment trackers, and records, and prepare reports, emails, letters, and official documents. You will follow up on job orders, contracts, candidate documentation, and visa processing, and maintain accurate physical and digital filing systems. You will also assist the recruitment team with daily coordination and administrative tasks. If you are comfortable managing multiple priorities, working under pressure, and keeping things organised, this role will suit you.

The ideal candidate has strong communication, organisational, and follow-up skills, with excellent attention to detail and the ability to multitask. You are proficient in MS Office, especially Excel, Word, and Outlook, and you are comfortable working in a role where accuracy and timeliness matter. Experience in a recruitment agency or HR consultancy is preferred, and candidates currently based in the UAE will be given priority.

This is a full-time, on-site position based in the UAE. The salary range is AED 3,500 to AED 4,000 per month.

About the Company

Reliant HR Consultancy is a Dubai-based recruitment agency founded in 2011 and headquartered in Bur Dubai. The company provides manpower recruitment, headhunting, and campus placement services across various sectors, including real estate, construction, healthcare, and corporate services. With an active presence on LinkedIn and Naukrigulf, Reliant HR Consultancy is committed to connecting skilled professionals with quality opportunities and supporting businesses in building strong teams across the UAE.

Bachelor's degree in Human Resources or a related field

Skills

administrative officer administration office administration documentation coordination client coordination candidate coordination interview scheduling recruitment support candidate databases recruitment trackers records management reports emails letters filing systems visa processing contracts ms office excel word outlook communication organisation attention to detail multitasking uae reliant hr consultancy full-time on-site