Human Resources Administrator

Sea Sands Shipping L.L.C.; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Sea Sands Shipping L.L.C. seeks an organized HR Admin to support day-to-day HR operations in Dubai. You will manage employee files, HR records, and system updates, ensuring accurate documentation and streamlined administrative processes.

The role covers onboarding/offboarding, HR letters, payroll inputs, and maintaining HRMS data, with a focus on confidentiality and compliance. UAE experience is preferred and English proficiency is essential.

Qualifications

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• 2-3 years of HR administration or HR coordination experience; UAE experience is preferred.
• Good understanding of HR documentation, employee records, leave and attendance administration, and standard HR processes.
• Experience using HRMS, payroll, attendance, or employee database systems is preferred.
• Good working knowledge of Microsoft Excel, Word, Outlook, and general office systems.
• Strong attention to detail, organisation, follow-up, and document control skills.
• Ability to handle confidential employee information with discretion and professionalism.
• Good written and verbal communication skills in English; Arabic is an advantage.
• Basic knowledge of UAE Labour Law and employment documentation is preferred.
• Experience in shipping, freight forwarding, logistics, maritime, or another operational environment is an advantage.

Responsibilities

• Maintain accurate and up-to-date employee files, HR records, databases, and digital documentation.
• Prepare and process HR letters, employment certificates, salary certificates, NOCs, memos, forms, and other standard HR documents.
• Support employee onboarding and offboarding administration, including document collection, checklists, system records, and coordination with relevant departments.
• Maintain employee information in the HRMS and ensure changes relating to personal details, job information, leave, attendance, and other records are entered accurately.
• Administer leave records, attendance data, timesheets, and supporting documentation, and follow up on missing or incomplete information.
• Support payroll preparation by compiling approved attendance, leave, overtime, deductions, allowances, and other required inputs for review.
• Maintain organised records for employment contracts, renewals, probation periods, confirmations, transfers, promotions, and employee status changes.
• Track document expiries and key HR dates, including visas, Emirates IDs, passports, labour documents, contracts, medical insurance, and probation or renewal deadlines.
• Coordinate routine employee requests and direct more complex HR matters to the HR Executive or HR Manager as appropriate.
• Assist with recruitment administration, including interview scheduling, candidate documentation, offer preparation, and pre-employment requirements.
• Support training administration by maintaining attendance records, training files, certificates, and related documentation.
• Prepare routine HR reports, trackers, and data summaries as requested by the HR Executive or HR Manager.
• Ensure confidentiality, accuracy, and proper filing of all employee and company HR information.
• Support HR audits and compliance checks by ensuring required documentation is complete and readily available.
• Provide general administrative and coordination support to the HR department and contribute to improving filing, documentation, and workflow efficiency.

Skills

Attention to detail

Organisational skills

Document control

Confidentiality

Communication skills

Arabic language

Education

Bachelor's degree

Diploma

Tools

HRMS

Payroll systems

Excel

Word

Outlook

Attendance systems

Job description

We are seeking an organised and detail-oriented HR Admin to support the efficient day to day administration of the Human Resources department. This role is primarily responsible for HR records, documentation, employee files, system updates, coordination, and administrative support to ensure HR processes are accurate, timely, and well controlled.

Key Responsibilities

• Maintain accurate and up-to-date employee files, HR records, databases, and digital documentation.
• Prepare and process HR letters, employment certificates, salary certificates, NOCs, memos, forms, and other standard HR documents.
• Support employee onboarding and offboarding administration, including document collection, checklists, system records, and coordination with relevant departments.
• Maintain employee information in the HRMS and ensure changes relating to personal details, job information, leave, attendance, and other records are entered accurately.
• Administer leave records, attendance data, timesheets, and supporting documentation, and follow up on missing or incomplete information.
• Support payroll preparation by compiling approved attendance, leave, overtime, deductions, allowances, and other required inputs for review.
• Maintain organised records for employment contracts, renewals, probation periods, confirmations, transfers, promotions, and employee status changes.
• Track document expiries and key HR dates, including visas, Emirates IDs, passports, labour documents, contracts, medical insurance, and probation or renewal deadlines.
• Coordinate routine employee requests and direct more complex HR matters to the HR Executive or HR Manager as appropriate.
• Assist with recruitment administration, including interview scheduling, candidate documentation, offer preparation, and pre-employment requirements.
• Support training administration by maintaining attendance records, training files, certificates, and related documentation.
• Prepare routine HR reports, trackers, and data summaries as requested by the HR Executive or HR Manager.
• Ensure confidentiality, accuracy, and proper filing of all employee and company HR information.
• Support HR audits and compliance checks by ensuring required documentation is complete and readily available.
• Provide general administrative and coordination support to the HR department and contribute to improving filing, documentation, and workflow efficiency.

Candidate Requirements

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• Minimum 2-3 years of HR administration or HR coordination experience; UAE experience is preferred.
• Good understanding of HR documentation, employee records, leave and attendance administration, and standard HR processes.
• Experience using HRMS, payroll, attendance, or employee database systems is preferred.
• Good working knowledge of Microsoft Excel, Word, Outlook, and general office systems.
• Strong attention to detail, organisation, follow-up, and document control skills.
• Ability to handle confidential employee information with discretion and professionalism.
• Good written and verbal communication skills in English; Arabic is an advantage.
• Basic knowledge of UAE Labour Law and employment documentation is preferred.
• Experience in shipping, freight forwarding, logistics, maritime, or another operational environment is an advantage.