HR & Office Operations Coordinator

Ajman University; United Arab Emirates; On-site; AED 89,000 - 134,000; Full time

Job summary

Ajman University in the United Arab Emirates is seeking an experienced Administrative Assistant to provide staff and office support, greet visitors, and handle inquiries. The role covers organizing meetings, preparing minutes, and coordinating travel and appointments for senior staff, while maintaining accurate records and databases.

The successful candidate will assist with employee queries, educate staff on policies, and supervise junior staff or trainees as needed.

Qualifications

• Bachelor’s degree or equivalent in relevant field.
• 3–5 years of experience related to duties.
• Excellent written & spoken command of English and Arabic.

Responsibilities

• Provides staff and office support, screens calls, greets visitors and handles inquiries.
• Organizes and coordinates meetings and events, takes minutes, and follows up on actions.
• Assists with resolving employee queries and educating staff on policies and procedures.
• Prepares written documentation and correspondence; screens and responds to correspondence.
• Schedules Director’s appointments and travel arrangements.
• Maintains office records/databases and filing systems.
• Guides junior staff/trainees in support activities.
• Oversees supplies and equipment management for the office.
• Creates files for new starters and maintains employee information databases.
• Issues employment and other relevant letters.
• Adheres to Ajman University’s Code of Conduct.
• Performs miscellaneous duties as assigned.

Skills

Records maintenance

Interpersonal communication

Written communication

Prioritization

Data entry

Meetings coordination

Database management

Scheduling

Leadership

Confidentiality

Customer service

Analytical skills

Office software

Bilingual English/Arabic

Education

Bachelor’s degree in Business Administration, Human Resources Management, or equivalent

Tools

Microsoft Office

Job description

Ajman University in the United Arab Emirates is seeking an experienced Administrative Assistant to provide staff and office support, greet visitors, and handle inquiries. The role covers organizing meetings, preparing minutes, and coordinating travel and appointments for senior staff, while maintaining accurate records and databases.

The successful candidate will assist with employee queries, educate staff on policies, and supervise junior staff or trainees as needed.