Academic Administrative Coordinator

Ajman University; United Arab Emirates; On-site; AED 78,000 - 123,000; Full time

Job summary

Ajman University is seeking an Administrative Coordinator to provide administrative and operational support to the Department under the supervision of the Head of Department. The role coordinates records, meetings, student-related processes, internship administration, scheduling, events and outreach activities, liaising with students, faculty and University offices to ensure smooth department operations.

Responsibilities include maintaining records, coordinating communication, supporting

Qualifications

• Bachelor’s degree in Business Administration, Management or a related field from an accredited institution.
• Minimum of 3 years of administrative experience, preferably in a higher education institution or an academic department.

Responsibilities

• Provide day-to-day administrative support to the Head of Department and support the smooth operation of departmental activities.
• Prepare, organize and maintain departmental records, correspondence, forms, reports, meeting documents and other administrative documentation in accordance with University procedures.
• Coordinate administrative communication with students, faculty members, other University offices and external stakeholders as required.
• Coordinate and follow up with University administrative units on departmental requests and pending matters.
• Support the organization of Department Council meetings, committee meetings and departmental activities, including preparation of documents, coordination, follow-up and record keeping.
• Support student-related administrative processes, including circulation of official information, collection and consolidation of required documents and lists, and follow-up on cases referred by the Head of Department or relevant coordinators.
• Maintain confidentiality and ensure that all administrative tasks are performed in accordance with University policies, procedures and applicable systems.

Skills

MS Office

English communication

Organizational skills

Confidentiality

Teamwork

Education

Bachelor's degree in Business Administration or related field

Tools

ERP systems

Job description

Ajman University is seeking an Administrative Coordinator to provide administrative and operational support to the Department under the supervision of the Head of Department. The role coordinates records, meetings, student-related processes, internship administration, scheduling, events and outreach activities, liaising with students, faculty and University offices to ensure smooth department operations.

Responsibilities include maintaining records, coordinating communication, supporting