Dean's Administrative Assistant

Ajman University; Ajman; On-site; AED 60,000 - 90,000; Full time

Job summary

Ajman University in Ajman, United Arab Emirates, seeks a capable receptionist to support an academic unit with front-desk and clerical tasks. You will answer phones, greet visitors, route inquiries, open mail, and perform data entry and word processing as assigned.

The ideal candidate holds a Bachelor's in a related field and 1–3 years’ secretarial experience, with strong calendar and records management skills.

Qualifications

• Bachelor's degree in public administration, business administration or related discipline.
• 1-3 years of experience in secretarial/administrative support.

Responsibilities

• Answer telephones, route calls, take messages, and provide general information.
• Greet and direct visitors; answer routine inquiries; maintain log of inquiries.
• Open and route incoming mail; distribute correspondence to staff/faculty.
• Perform routine typing; draft basic correspondence; data entry; print letters.
• Copy and duplicate materials; oversee day-to-day operation of copy machine.
• Establish and update files and records; routine clerical tasks per guidelines.
• Schedule appointments, meetings, and conferences as appropriate.
• Order, stock, and distribute office supplies; run routine errands.
• Perform miscellaneous job-related duties as assigned.

Skills

Phone etiquette

Customer service

Data entry

Typing

Calendar management

Record keeping

MS Office

Education

Bachelor's degree in Public Administration

Tools

MS Office Suite

Printer/Copier

Job description

Ajman University in Ajman, United Arab Emirates, seeks a capable receptionist to support an academic unit with front-desk and clerical tasks. You will answer phones, greet visitors, route inquiries, open mail, and perform data entry and word processing as assigned.

The ideal candidate holds a Bachelor's in a related field and 1–3 years’ secretarial experience, with strong calendar and records management skills.