HR Assistant / HR Executive / HR Coordinator

The African Builder; Dubai; On-site; AED 48,000 - 60,000; Full time

Job summary

The African Builder is seeking an organized HR Assistant / HR Executive / HR Coordinator to support core HR operations, maintain employee records, and serve as a reliable point of contact for staff inquiries. In this entry-to-mid level role, you will report to the HR Manager and collaborate with Recruitment, Payroll, Office Operations, and Department Heads.

You will administer daily HR processes, manage onboarding and offboarding logistics, and support engagement initiatives while upholding data

Qualifications

• Onboarding, status changes and offboarding experience within HR operations.
• Experience with HRIS/ATS for record maintenance and updates.
• Payroll support: attendance, overtime, leave calculations and claims.
• Knowledge of local labor laws and compliance basics.
• Strict data confidentiality and privacy practices.

Responsibilities

• Coordinate recruitment schedules and interview logistics.
• Prepare and process employment contracts and personnel records.
• Manage leave/attendance tracking and HR data accuracy.
• Assist with monthly payroll inputs and payroll-related data.
• Conduct new-hire orientations and onboarding programs.
• Ensure compliance with company policies and local regulations.

Skills

Communication skills

Attention to detail

Data privacy

Organizational skills

Empathy

Proactive service mindset

Education

Bachelor's degree in HRM/BA/Psychology

Diploma in Human Resources

Tools

BambooHR

Workday

Zoho HR

Personio

Job description

Role Description We are seeking an organized, empathetic, and detail-oriented HR Assistant / HR Executive / HR Coordinator to support core HR operations, manage employee lifecycle documentation, and serve as a reliable point of contact for staff inquiries. In this entry-to-mid level role, you will report directly to the HR Manager or HR Lead and collaborate closely with Recruitment, Payroll, Office Operations, and Department Heads. You will be responsible for administering daily HR processes, maintaining employee records in our HRIS, managing onboarding and offboarding logistics, and supporting employee engagement initiatives. Responsibilities include coordinating recruitment schedules, preparing employment contracts, processing leave and attendance records, assisting with monthly payroll variable inputs, conducting new-hire orientations, and ensuring full compliance with local labor regulations and company policies. Success in this position requires high ethical standards, strict data confidentiality, proficiency in HR software and spreadsheets, strong communication skills, and a proactive, service-minded approach to supporting team members.

Qualifications

• Education: Bachelor's degree or Diploma in Human Resource Management, Business Administration, Psychology, or a related field.
• HR Operations & Administration: 1–2 years of practical experience supporting HR administrative workflows, managing personnel files, and executing core employee lifecycle stages (onboarding, status changes, offboarding).
• Recruitment Coordination: Hands-on experience posting positions to job portals, screening resumes against basic job descriptions, scheduling multi-stage interviews, and tracking candidates via ATS platforms.
• HRIS & Digital Tools: Practical experience using Human Resource Information Systems (HRIS) and Applicant Tracking Systems (ATS) for record maintenance and operational updates (e.g., Bamboo HR, Workday, Zoho HR, or Personio).
• Payroll & Benefits Support: Experience capturing attendance records, calculating overtime/leave balances, verifying expense claims, and compiling monthly variable inputs for payroll processing.
• Spreadsheet Proficiency & Reporting: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data validation) to maintain headcount rosters, turnover statistics, and compliance tracking.
• Labor Law & Compliance Awareness: Basic working knowledge of local employment standards, statutory benefits, employee rights, and mandatory record-keeping requirements.
• Data Privacy & Confidentiality: Absolute integrity and strict adherence to data protection standards (e.g., PDPA/GDPR) when handling sensitive personal data, compensation info, and medical records.
• Communication & Interpersonal Skills: Clear, empathetic written and verbal communication skills to field staff inquiries, draft internal HR announcements, and facilitate welcoming employee orientations.
• Professional Attributes: Strong organizational skills, high emotional intelligence, keen attention to detail, and the ability to maintain composure and tact when handling sensitive workplace matters.